Administrator - Legal Team - The One Group : Job Details

Based in the London office to support the 4 VPs in the EMEA Legal Team. The role will report to the VP Procurement & Privacy and will contribute to the efficient running of the Legal department globally.

Hybrid working - 50% office based

Lovely modern offices close to Liverpool Street Station, and Mansion House and BANK tube stations.

Principal Responsibilities:* Diary and in-box management, including directing queries in the Company Secretariat shared mailbox* Accommodation and travel booking both internationally and nationally, ensuring visa requirements are met.* Organising and overseeing internal and external events, eg. customer events, workshops, department social gatherings, team meetings etc. This includes sourcing venues / booking meeting rooms, organising catering and video conferencing requirements, and approval/payment processing.* Taking notes/actions at meetings as needed and circulating these promptly after the meeting, following up on any relevant actions to ensure the relevant information is cascaded.* Deputising for Executive Assistant during annual leave periods and providing support on ad hoc projects as required.* Assisting with onboarding of new team members, including ordering of IT equipment and access to organisation's systems.* Assisting with the resolution of any IT issues, by liaising with the IT department to ensure a positive outcome.* Processing and submitting expenses via the expenses system (Concur) in line with company policy.* Preparing and submitting Purchase Order requests via Oracle.* Assisting with onboarding of new suppliers, invoicing enquiries and liaising with suppliers, dealing with Finance team and Procurement team to ensure prompt processing and payment of invoices.* Other duties as required.

Knowledge, Skills & Experience Required* Previous experience of working within an administrative support role* Good attention to detail with the ability to multitask.* Strong knowledge and use of Outlook, Word, Excel and PowerPoint.* Experience of drafting presentations in PowerPoint and document formatting.* Oracle (or other Purchase Order processing platform) experience desirable but not essential.* SAP Concur experience desirable but not essential.* Diary management experience.* Strong communication and people skills.* Experience of working with changing priorities and tight deadlines.* Effective collaboration and teamwork focus * Confidentiality and discretion in all transactions.