Administrator - Grosvenor House Group Limited : Job Details

About The Role:

We are seeking a proactive and highly organised Administrator to support our Lifecycle Delivery Team. This is a key administrative role that ensures the efficient coordination of planned maintenance, asset management, and capital works programmes.

You will play a central role in managing project documentation, maintaining accurate records, and supporting internal and external communications. Your contribution will be vital in ensuring all lifecycle and compliance-related works are delivered to the highest standards.

Key Responsibilities:

• Provide day-to-day administrative support to the Lifecycle Delivery Team
• Maintain and update accurate records of surveys, asset data, and lifecycle documentation
• Assist with the preparation of reports, work schedules, and formal meeting minutes
• Liaise with internal departments and external contractors to track project progress
• Input and manage data in property and asset management systems with accuracy
• Ensure compliance with statutory and health & safety requirements through proper documentation control
• Support general administrative duties including managing shared inboxes and coordinating meetings

About You:

• Previous experience in a fast-paced administrative role
• Strong attention to detail and a commitment to data accuracy
• Proficient in Microsoft Office (especially Excel, Word, Outlook)
• Confident using databases or asset management/maintenance systems
• Excellent communication and organisational skills
• Ability to prioritise multiple tasks and meet tight deadlines
• A professional, proactive, and solution-focused mindset

About Us:

At GFM we pride ourselves on service, innovation and the ongoing relationships we have with our client. We are not simply a facilities management company.

By building lasting relationships with over 100 clients GFM have become one of the countries leading FM companies.

We offer a full spectrum of FM services, including maintenance, cleaning, catering, security, horticulture, environment and energy.

Which can be delivered as a single line or a tailored bundle, but what GFM do best is offer fully integrated bespoke solutions.

Safeguarding Statement:

Grosvenor House Group is committed to safeguarding and promoting the welfare of children and vulnerable adults. As part of our safer recruitment process, all candidates will be subject to pre-employment checks, including reference checks and an enhanced DBS disclosure.

We welcome applications from all sections of the community and are committed to promoting diversity and equality in the workplace.