Administrator - Reed : Job Details

Administrator 

• Annual Salary: From £30,000
• Location: Ipswich
• Job Type: Full-time
• Working Hours: 07.30-17.00 Monday to Friday

This role is crucial in providing administrative support to the HR department and site teams, ensuring compliance and facilitating smooth operations at their project site. If you have a compliance or strong administration background, and you are looking to join a leading specialist company with a strong global reputation this could be the next career move for you. 

Day-to-day of the role:

• Visa Submissions: Liaise with overseas group companies and their employees to gather necessary documents for visa applications. Coordinate with immigration advisors to complete the visa process.
• Right to Work in the UK: Ensure all employees comply with legislation, conducting regular checks and liaising with immigration agencies and the Home Office.
• Security Vetting: Manage the vetting process for employees and agency workers, including verifying ID documents and facilitating academic vetting and qualification conversion checks.
• Competency Requirements: Assist overseas employees in obtaining construction industry competency cards, including booking tests and managing applications.
• Inductions: Coordinate with site teams to schedule inductions for all new site visitors.
• Meeting and Greeting: Serve as the first point of contact for site visitors, assisting with integration and coordination of necessary appointments and equipment.
• Integration: Support the HR department in the ongoing integration and support for all employees, including those from overseas.
• Administration: Handle office administration duties, manage telephone contacts and enquiries, and compose and issue communications to employees.

Required Skills & Qualifications:

• Proven experience in administration and data entry.
• Experience in customer-facing roles.
• Excellent communication skills, capable of building strong relationships across all levels.
• Highly organised with strong planning skills, able to manage a fast-paced support service.
• Advanced proficiency in Microsoft Office, particularly Excel.
• Resilient, positive, and confident approach.
• French language skills are desirable.

Benefits

• Competitive salary
• Supportive team culture
• Strong training and development programs

To apply for the Administrator position, please submit your up-to-date CV.