Administrator - Construction - HUNTER MASON CONSULTING LIMITED : Job Details

Administrator - Construction

Ewell, Surrey

£25,000 - £35,000

Our client is a family run company of over 30 years in the construction industry. We are looking for someone to join us to provide support to our Director and Surveyor as well as our site personnel. We currently have between 3 and 5 office staff and 1 part time and up to 50 site staff. The individual we are looking for will be office based in Ewell with ad hoc visits to our sites (mainly in London) on a bi-weekly/monthly basis to attend formal site meetings, etc. The position will be offered to someone who is motivated to work on their own as well as in our team and capable to take on numerous different responsibilities within the role.

Role and responsibilities

The role of the administrator is to carry out duties to ensure the smooth running of the office procedures and any site administrative requirements. The ability to work independently as well as part of a team is essential.

General Responsibilities include the following:

• Monitor emails and respond/action as required
• Answering of the telephone
• Copying, scanning and storing of documents
• Sending tenders out
• Attend formal site meetings
• Complete Contractors monthly reports
• Complete H&S statistics, Carbon tracker, Sustainability forms from our clients
• Creating and editing documents e.g., valuation templates, COSI’s, site files etc.
• Reviewing and updated technical documents e.g., tenant manuals
• Filing of documents in physical and digital records
• Action the startup of new contracts i.e., applying for scaffold licences, road closures, asbestos surveys, drainage surveys, CPPs, Considerate Constructors, F10
• Obtaining quotes and placing orders for materials
• Keep track of company owned mobile phones, laptops and dongles
• Keep track of company vehicles i.e.: tax, insurance MOTs
• Record end of defects
• Creating SWMP
• Renewal of waste carriers’ licence
• CITB grant claims
• Renewal of SafeContractor/CHAS accreditations
• Any other Adhoc duties
• Maintaining the Training Matrix and booking in relevant training when needed
• Collating information and providing a Health & safety file for the client upon completion

Specialist Responsibilities are as follows:

• BREEAM - To be able to document, record and collate any evidence required for any site related BREEAM requirements as per the BREEAM trackers. This will also include documenting and recording a lot of the information using SmartWaste computer software.

Preferred skills

• Proven experience within the construction industry
• Competent with MS Office and MS Excel
• Proficient typing and editing skills
• Organisation skills and professional manner
• Attention to detail
• The ability to work independently as well as part of a team

If you are an experienced and dedicated administrator with experience within the construction sector please submit your CV or email Danny.Bentley @ Huntermasonconsulting . com