Administrative Assistant - Cooper Lomaz Recruitment : Job Details

Administrative AssistantWe are seeking an experienced Administrative Assistant to join us, to support the work of our Norwich office. This is a part-time role 3 days a week which is fully office based. The exact hours and working pattern can be discussed during the interview process. ?Why join us?We work hard to create a supportive and rewarding office environment. In addition to the usual perks (tea, coffee, snacks, and soft drinks), we offer:

• International incentive trips with your colleagues
• Healthcare scheme to support your wellbeing
• Two paid charity days each year to give back locally
• Clear, structured career development plans
• Free gym membership
• Cycle-to-work scheme
• 26 days' annual leave plus bank holidays
• Dog-friendly office environment
• Weekly well-being long lunch breaks
• Regular socials and team events

About the role?You will be heavily involved in setting up and running administrative procedures to enable the office to run efficiently.??Key Responsibilities:?General Administration

• Manage incoming and outgoing correspondence, including emails, letters, and packages
• Maintain and update office records, files, and databases
• Prepare reports, presentations, and documents as required

Office Management

• Order and manage office supplies and equipment
• Ensure the office is clean, safe, and presentable
• Liaise with service providers, contractors, and suppliers

Staff & Management Support

• Schedule and coordinate meetings, appointments, and travel arrangements
• Support with onboarding, holiday tracking, and staff communications

Compliance & Confidentiality

• Ensure compliance with company policies, GDPR, and health & safety regulations
• Maintain confidentiality of sensitive information

• Essential Skills and Experience:

• A strong background in administration with solid experience to support this
• Exceptional time management and organisational skills
• Capable of working independently and without close supervision
• Capable of multi-tasking, working on own initiative and being pro-active
• Ability to exercise complete discretion and confidentiality
• Proficient in Microsoft Word, Excel, Outlook and PowerPoint