Administration Assistant - NG Bailey : Job Details

Administration Assistant

Perth or East Kilbride office / Scotland

Permanent

Competitive + Flexible Benefits

Summary

The Freedom Networks team have a vacancy for Administration Assistant. The main purpose of the role will be to work within the Distributed Network Operators (SSE and SPEN) business, across Scotland.

Administering of workstreams within the DNO Contracts ensuring that work is carried out safely and in line with company procedures and client specifications. Helping the Project Managers to maintain a full programme of works, ensuring all operatives work to their full productivity levels.

Some of the key deliverables in this role will include:

• Working with work management system and administration team to ensure that all jobs are raised, scheduled, assigned and completed as required.
• Working with Freedom’s delivery Project Managers on the procurement and ongoing management and engagement of Franchisees & Subcontractors.
• Review and process any returned documentation received from clients to ensure accurate job completions on work management system.
• Support commercial and financial month-end processes, raising of invoices and ensuring forecasted works are invoiced.
• Raise Purchase Orders where applicable.
• Commercial and administrative involvement with Works Management System and other IT software. Assist with general administrative duties.
• Effective communication with various levels of personnel on the framework, internal and external. Post-audit of works commercially completed.
• Management and upkeep of our employee and subcontractor training and competency systems, organizing & booking training courses, requesting training records from subcontractors to ensure our competency matrix is kept up to date.
• Supporting the Operations Director and Manager to resolve of blocked invoices and outstanding customer debt.

What we’re looking for:

• Strong IT Literacy & Numeracy Skills including detailed experience in MS Office 365 - Required
• Full UK Driving Licence - Desirable
• Experience in a Administration role - Desirable
• Experience with Framework contracts - Desirable
• Experience of using work management systems, - Desirable
• Experience with Purchase Order processes - Desirable
• Experience with Office 365 - word, excel, PowerPoint - Desirable 

Benefits:

We're always evolving our benefits to ensure we're attracting and retaining great people.  Some of what you can expect includes: 

• Salary sacrifice car scheme (Hybrid/Electric Vehicle)
• Pension with a leading provider and up to 8% employer contribution
• Up to 25 days holiday
• Personal Wellbeing and Volunteer Days
• Private Medical Insurance
• Free 24/7 365 Employee Assistance Program to support mental health and well-being (including counselling sessions and legal advice)
• Flexible benefits to suit from Dental Insurance, Gym Memberships, Give As You Earn, Travel Insurance, Tax Free Bikes.
• Personal development programme

Next Steps: 

As a business, we’re on a journey to build on our culture where everyone is included, treated fairly and with respect. This starts with recruitment and how we bring people into the organisation.  

We’ll do our best to outline the recruitment process to you ahead of time with plenty of notice. If you require any accommodations to participate in the application or interview process, please let us know and we will work with you to ensure your needs are met.  About Us

Freedom are part of the NG Bailey Group, one of the leading independent engineering and services businesses in the UK. Founded in 1921, with a turnover of £500m and 3000 employees, we are proud of our history of developing great people through our investment in training.

You will be working as part of a team where we are committed to creating a culture where we treat each other fairly and with respect, recognising everyone as an individual. 

Progression is something we value and we will make sure that when you join us you have a clearly defined development path, supported by regular reviews, training and ongoing support to enable you to be the best you can be.

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