Administative and Logistics Assistant - Reed : Job Details

Administrative & Logistics Assistant

• Hourly Rate: £12.75 per hour plus holiday pay but flexible for the right person
• Location: Great Yarmouth
• Job Type: Full-time
• Working Hours: Monday to Thursday, 08:30 - 17:00 (30 mins lunch), Friday early finish

We are seeking a proactive and highly organised Administrative & Logistics Assistant to join our engineering company based in Great Yarmouth. This role is crucial for ensuring smooth communication, efficient document handling, and effective coordination of shipping and office operations. You will be part of a small, close-knit team, where close collaboration and mutual support are vital.

Day-to-day of the role:

• Cover front-of-house reception duties, ensuring a professional first point of contact.
• General Administration support to the team
• Manage customers end to end from initial enquiry and quotation through to shipping 
• Handle ordering and logistics, including shipping in and out and around the world, raising purchase orders (POs) and invoices on ERP systems.
• Manage orders/clients end-to-end and be the main point of contact for customers.
• Review orders for special requirements and ensure what is received on the purchase order matches what has been quoted and what is on the system.
• Coordinate terms and conditions with customers, ensuring they are agreed upon and sent.
• Send order acknowledgements and manage shipping orders/customs procedures for each country.
• Invoice orders and prepare Vendor Data Books/Certifications of goods, compile and send.
• Role expansion and merging within the team to manage projects from start to finish.

Required Skills & Qualifications:

• Strong teamwork and self-initiative.
• Ability to prioritise and manage multiple tasks effectively.
• Exceptional multitasking skills and a proactive attitude.
• Strong communication skills across various platforms (phone, email, face-to-face).
• Understanding of Inco Terms and general shipping/customs procedures is beneficial.
• Experience with ERP systems for raising POs and invoices.
• Eagerness to learn and adapt within a varied role.

Benefits:

• Competitive hourly rate.
• Opportunity to work in a dynamic and supportive environment.
• Role variety and the chance to manage projects end-to-end.

To apply for this Administrative & Logistics Assistant position, please apply online or contact Maxine, Andrea or Isobelle at Reed Norwich