Excellent opportunity for experienced accounts payable assistant with growing luxury retail brand. Looking for keen and immediately available candidate to join the West End based team on a temporary to permanent basis.
Client Details
Step into the world of luxury with our premier women's retail brand. Established in 1929, we've become a beacon of sophistication, offering a curated selection of exquisite fashion and accessories. As a leading name in the industry, we pride ourselves on delivering unparalleled quality and style to discerning women worldwide.
Description
The key responsibilities of this accounts payable assistant role will be:
- Proactively deal with a large volume of invoices and/or suppliers' correspondences with accuracy and speed.
- Processing supplier invoices and credit notes using AS400
- Invoice matching to the AS400 for all stocks receipted (GRNs)
- Nominal coding, matching, and batching of invoices from different currencies to the AS400
- Ensure all foreign VAT figures are posted correctly and provide backup to the Accounts Assistant to reclaim
- Updating trackers with invoices for manager approval weekly
- Processing weekly payment runs, creating payment lists, and running payments through BACS, CHAPS, checks, or transfers as required
- Filing of invoices and statements in a timely manner
- Establishing a clear line of communication with the PL Supervisor regarding PL accounts' reviews and following up on the course of action arising from the communication
- Supplier statement reconciliations
- Reconciling supplier accounts
- Regular supplier liaison via email and telephone, resolving queries
- Ensuring all invoices are processed by month-end deadlines
- Accruals Listing. Chasing invoices if they were not received for the prior month.
- Liaising with the supply chain department (GRNs or price issues) to ensure cash paid in advance is allocated on a timely basis when stock is received on the system
- Dealing with queries such as supplier invoices, statements, credits and rebates, unit stock prices, and shortages.
- Requesting credit notes and raising internal debit notes
- Setting up new supplier accounts and maintaining existing account details within the purchase ledger
Profile
The successful Accounts Payable Assistant will have:
- Minimum 12 months experience working in a similar accountancy role
- Familiarity with accounting programs and software
- Basic understanding of principles of finance, bookkeeping and accounting
- Ability to process a large volume of invoices and work unsupervised
- Good working knowledge of Excel and Word
- Excellent communication and interpersonal skills, able to build relationships at all levels.
- Organised and disciplined approach to workload with attention to detail whilst multitasking
- Positive 'can-do' attitude
Job Offer
The successful candidate will receive:
- A competitive rate of up to £20 p/h PAYE
- Hybrid working and flexible hours
- Company phone and laptop
- Office breakfast facilities
- Opportunity for permanent role, where study support and full benefits package will be provided