Accounts Payable and Receivable - VNA Recruitment : Job Details

Location: West Horndon

Job Type: Full-Time

Working Hours: Normal working hours (Monday to Friday, 8am-4pm)

Salary: Around £25,000 per annum

About the Role

We are currently seeking a detail-oriented and proactive Accounts Payable & Receivable Assistant to join our finance team. This is a fantastic opportunity for someone with a strong grounding in transactional finance, looking to support both AP and AR functions in a dynamic and project-focused environment.

Key Responsibilities

Accounts Payable (AP):

• Accurately enter supplier invoices into the accounting or ERP system
• Match invoices with purchase orders (POs) and goods received notes (GRNs)
• Allocate invoices to the correct project codes and cost centres
• Prepare weekly and monthly payment runs
• Process payments via bank transfer or cheque
• Track and apply early payment discounts or terms
• Reconcile supplier statements with the AP ledger
• Follow up on missing invoices or disputed items
• Maintain strong relationships with subcontractors and materials providers

Accounts Receivable (AR):

• Generate and issue sales invoices, based on project milestones, time and materials, or completed deliverables
• Ensure all invoices include correct project references, VAT, and relevant backup documentation
• Monitor incoming payments and follow up on outstanding balances
• Maintain an accurate aged debtors report
• Professionally chase overdue invoices and escalate where appropriate
• Apply incoming payments to the correct invoices
• Resolve discrepancies such as short payments or misapplied remittances
• Respond to client queries relating to invoices or statements

Project & Reporting Support:

• Ensure all transactions are correctly tagged to relevant projects or job numbers
• Assist with monthly close processes, including accruals and revenue recognition
• Provide reporting on project-specific payables and receivables
• Contribute to cash flow forecasting by supplying accurate expected collections and payment data

About You

• Previous experience in a similar AP/AR or finance assistant role
• Strong attention to detail and excellent organisational skills
• Comfortable working with accounting/ERP systems (e.g. Sage, Xero, SAP, etc.)
• Confident communicating with suppliers and customers in a professional manner
• Ability to manage workload and prioritise tasks to meet deadlines
• Proficient in Microsoft Excel and other MS Office applications