Accounts Payable and Receivable - VNA Recruitment : Job Details

Accounts Payable and Receivable

VNA Recruitment

Job Location : West Horndon, UK

Posted on : 17/07/2025 - Valid Till : 28/08/2025

Job Description :

Location: West HorndonJob Type: Full-TimeWorking Hours: Normal working hours (Monday to Friday, 9am-5pm)Salary: Around £28,000 per annum

About the Role

We are currently seeking a detail-oriented and proactive Accounts Payable & Receivable Assistant to join our finance team. This is a fantastic opportunity for someone with a strong grounding in transactional finance, looking to support both AP and AR functions in a dynamic and project-focused environment.

Key Responsibilities

Accounts Payable (AP):

  • Accurately enter supplier invoices into the accounting or ERP system

  • Match invoices with purchase orders (POs) and goods received notes (GRNs)

  • Allocate invoices to the correct project codes and cost centres

  • Prepare weekly and monthly payment runs

  • Process payments via bank transfer or cheque

  • Track and apply early payment discounts or terms

  • Reconcile supplier statements with the AP ledger

  • Follow up on missing invoices or disputed items

  • Maintain strong relationships with subcontractors and materials providers

Accounts Receivable (AR):

  • Generate and issue sales invoices, based on project milestones, time and materials, or completed deliverables

  • Ensure all invoices include correct project references, VAT, and relevant backup documentation

  • Monitor incoming payments and follow up on outstanding balances

  • Maintain an accurate aged debtors report

  • Professionally chase overdue invoices and escalate where appropriate

  • Apply incoming payments to the correct invoices

  • Resolve discrepancies such as short payments or misapplied remittances

  • Respond to client queries relating to invoices or statements

Project & Reporting Support:

  • Ensure all transactions are correctly tagged to relevant projects or job numbers

  • Assist with monthly close processes, including accruals and revenue recognition

  • Provide reporting on project-specific payables and receivables

  • Contribute to cash flow forecasting by supplying accurate expected collections and payment data

About You
  • Previous experience in a similar AP/AR or finance assistant role

  • Strong attention to detail and excellent organisational skills

  • Comfortable working with accounting/ERP systems (e.g. Sage, Xero, SAP, etc.)

  • Confident communicating with suppliers and customers in a professional manner

  • Ability to manage workload and prioritise tasks to meet deadlines

  • Proficient in Microsoft Excel and other MS Office applications

Salary : -

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