Accounts Assistant - Oasis Business Personnel Ltd : Job Details

Accounts Assistant – Permanent– based in Northampton (Hybrid), NN5

Job Purpose:

This role is to manage the Purchase Ledger function for the main manufacturing company, ensuring the accurate and timely processing of invoices and credit notes across multiple currencies. The postholder will be responsible for matching invoices to purchase orders, responding to supplier queries, and maintaining compliance with internal processes and controls—playing a vital role in supporting smooth supply and distribution operations and fostering strong supplier relationships. In addition to core ledger responsibilities, the role will support the Finance Manager with broader financial duties, including bank reconciliations, accruals, prepayments, and month-end reporting. Once established in the role, it is expected that purchase ledger tasks will take up approximately 50% of the postholder’s time, providing the opportunity for growth and development within other areas of the finance function.

Main Duties and Responsibilities:

• Download, log, and distribute all incoming invoices efficiently and accurately.
• Post approved invoices and upload them to the SAP accounting system; ensure timely setup of new suppliers.
• Handle incoming calls and emails from suppliers, providing prompt and professional responses.
• Reconcile supplier (creditor) statements and follow up on outstanding items.
• Ensure timely return and processing of internal invoices.
• Verify that all invoice approvals are within authorised signature limits and are supported by approved purchase orders.
• Manage and distribute incoming post in a timely and organised manner.
• Allocate cash receipts and payments against relevant invoices accurately.
• Process employee expense claims, ensuring appropriate VAT receipts are attached and policy compliance is met.
• Support the Finance Manager with bank reconciliations, accruals, prepayments, and month-end closing activities.
• Assist in compiling and reporting weekly KPIs, treasury data, and monthly financial reports.
• Participate in training and development activities as required for personal and professional growth.
• Adhere to good hygiene and housekeeping practices while performing duties.
• Ensure compliance with all health, safety, and legislative requirements, maintaining a high standard of cleanliness and presentation in the work area.
• Operate in line with company policies, procedures, and relevant legal standards.
• Carry out any other duties as required to support the needs of the business.

Person Specification:

• Open to AAT study support
• Minimum of GCSEs in Maths and English (or equivalent)
• Excellent verbal and written communication skills

Experience:

• Proven experience in purchase ledger is desirable
• Experience with SAP accounting system advantageous

Hours of Work:

• Monday – Friday

Work Location:

• Office (Hybrid Available)

If you are interested, please get in touch ASAP or if this is not the exact role you are searching for, please do not hesitate to contact me directly to discuss other opportunities.

Disclaimer – Oasis Business Personnel strives to be an equal opportunities employer and is committed to treating all applicants alike. Oasis Business Personnel does not treat any individual on grounds of sex, age, colour, marital status, race, nationality or ethnic or national origin, religion, sexual orientation, disability or membership or non-membership of a trade union, less favourably than others. All vacancies advertised are open to all ages.