Workplace Operations Administrator - pladis : Job Details

Workplace Operations Administrator

Want to help us bring happiness to the world? Want to join an ambitious and fast growing global biscuits and confectionery business investing heavily in iconic global brands, infrastructure and people? Then this is the place for you.

As proud bakers and chocolatiers and custodians of iconic global brands, we don't compromise on the quality of ingredients in our products or on the people we hire. We are looking for entrepreneurial spirits who share our passion for bringing happiness to our consumers and who embody our Winning Traits.

To succeed at pladis you need to be purpose-led, resilient, and positive to succeed here because we expect pace and agility, we insist on collaboration and demand accountability. If that is your thing, then pladis offers global ambition, a clear Vision and roadmap for success, challenge, and unrivalled opportunities to learn and make an impact.

We're seeking a Workplace Operations Administrator to help shape a seamless, safe, and engaging workplace experience for our team. This hands-on, cross-functional role is central to ensuring our White Plains office runs smoothly and reflects our values. You'll be responsible for day-to-day office operations, facilities coordination, vendor management, and employee experience support. From onboarding and events to compliance and sustainability, you'll be the go-to person for keeping our space functional, welcoming, and aligned with our culture. This role reports to the HR Lead and requires full-time presence (5 days/week) in our White Plains office.

Key Accountabilities and DeliverablesOffice Management

• Manage day-to-day office operations, including reception, mail distribution, incoming/outgoing packages and vendor coordination.
• Order and maintain inventory of office and kitchen supplies.
• Stock and maintain the cafeteria and breakroom areas.
• Support coordinating company events (set up and clean up), meetings, and team-building activities.
• Support onboarding and offboarding processes in collaboration with HR and IT.

Facilities Administration

• Oversee maintenance, repairs, and cleanliness of the office and common areas.
• Move and set up tables, chairs, and supplies for meetings or events (must be able to lift and move items as needed).
• Liaise with building management and external vendors for facility-related services.
• Monitor and manage office security systems, building/parking passes, access control, and emergency protocols.
• Track and manage facility budgets, including utilities, supplies, and service contracts.
• Ensure compliance with health, safety, and environmental regulations.
• Coordinating office moves, renovation, or space planning.
• This role requires a proactive, hands-on professional who can manage core responsibilities while remaining flexible to support ad hoc requests and evolving business needs across office operations and facilities.

Cross-Functional Support

• Assist with space planning and office layout optimization and seating.
• Support sustainability and workplace wellness initiatives, as needed.

Qualifications RequiredEssential Criteria

• Associate's degree in Business Administration, Facilities Management, Hospitality, or a related field (or equivalent work experience)
• 3+ years of experience in office management, workplace operations, or facilities coordination
• Proficient with Microsoft Office Suite
• Passion for creating a positive and efficient workplace culture.
• Problem-solver with a hands-on, can-do attitude.
• Ability to manage multiple tasks, prioritize responsibilities, and maintain order in a dynamic environment
• Clear verbal and written communication for interacting with staff, vendors, and leadership

Personal Attributes Required

• Attention to detail
• Excellent time management skills with a proven ability to meet deadlines.
• Customer service orientation
• Flexibility and adaptability
• Ability to work independently and collaboratively

Additional Job Information

Base starting salary ranges from $60k - $80k/year. The base pay offered is based on market location and may vary depending on job-related knowledge, skills, experience, and internal equity. In addition to base pay, this role includes an annual incentive opportunity, awarded based on individual and company performance.

pladis is an Equal Opportunity Employer, committed to hiring a diverse workforce. All openings will be filled based on qualifications without regard to race, color, sex, sexual orientation, gender identity, national origin, marital status, veteran status, disability, age, religion or any other classification protected by law.

We operate a strict Preferred Supplier List. If you are a recruitment agency and wish to submit candidate to be considered for this vacancy, you must have agreed to, and signed, our terms of business. We will not accept CVs from any other sources other than those currently on our PSL. We will not pay a fee for any candidate that has not been represented by a provider on our PSL.