West Seattle High - Attendance Specialist (203/8) - 1.0 FTE - SEATTLE PUBLIC SCHOOLS : Job Details

West Seattle High - Attendance Specialist (203/8) - 1.0 FTE

Join to apply for the West Seattle High - Attendance Specialist (203/8) - 1.0 FTE role at Seattle Public Schools

West Seattle High - Attendance Specialist (203/8) - 1.0 FTE

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Join to apply for the West Seattle High - Attendance Specialist (203/8) - 1.0 FTE role at Seattle Public Schools

Overview Of PositionServes as a technical support establishing and maintaining attendance, truancy, medical and other records that affect student attendance. Monitors, maintains, tracks, documents and processes student attendance, discipline and legal documents and release files and records, ensuring compliance with District, State and Federal regulations and policies. Represents the District in attendance related proceedings, monitors student teacher's assistants performing entering data into PowerSchool for accuracy and responds to inquiries requesting student attendance information. Periodically provides medical attention to students.

Overview Of PositionServes as a technical support establishing and maintaining attendance, truancy, medical and other records that affect student attendance. Monitors, maintains, tracks, documents and processes student attendance, discipline and legal documents and release files and records, ensuring compliance with District, State and Federal regulations and policies. Represents the District in attendance related proceedings, monitors student teacher's assistants performing entering data into PowerSchool for accuracy and responds to inquiries requesting student attendance information. Periodically provides medical attention to students.Essential Functions30%

• Attendance record keeping; confidential file and record maintenance

30%

• Respond to information requests from school administrators, school truancy specialists, parole officers, law enforcement and other agencies regarding attendance infractions, truancy, etc. Provide written reference, reports and information in accordance with District, State and Federal rules and regulations, ie, Becca Bill. Mail attendance profiles and truancy letters to parents, guardians and other agencies which support the student's academic success.

15%

• Document processing (attendance printouts, facsilmiles, suspension notices, etc.). Run reports for students with 20-consecutive absences for withdrawal purposes. Post interventions relating to truancy in PowerSchool for presentation in compliance with District, State and Federal policies.

5%

• Train teachers and building staff on attendance policy and procedure.

5%

• Manage public use building reservations. Collaborates with Building Rentals as needed.

5%

• Interview, select and train student teacher assistants on attendance policy and procedures and PowerSchool; monitor their work for accuracy.

5%

• Monitor students with disruptive behavior. ?

5%

• Provide first aid to ill or injured students.

Other Functions

• Special projects as assigned
• Performs related duties consistent with the scope of the position.

REPORTING RELATIONSHIPSReports to the Principal/Program Manager or other administrator(s), as assigned, with lead direction from the Office Administrator.Knowledge, Skills And AbilitiesKnowledge

• Working knowledge of WA State Compulsory Attendance Law RCW 28A.225;
• Working knowledge of WA State Juvenile Act RCW 13.40;
• Public Disclosure RCW, District policies/procedures, federal and State laws related to student attendance;
• Educational requirements for graduation;
• Knowledge of office procedures including grammar, proofreading, phone skills and spelling.

Skills

• Read and interpret attendance data, Becca Bill (WA State Compulsory Attendance law), and District attendance policy;
• Detail oriented;
• Skill and experience operating a computer and software programs, including Microsoft office suite and custom software applications;
• Accuracy (data entry, etc.)

Abilities

• Process reports and requests from law enforcement, probation officers and agencies working with students, including, but not limited to: truancy letters, sub-teacher reports, perfect attendance reports, mismatch reports, attendance profiles, teacher's compound reports, tumbles & bell schedules, e-SIS, and troubleshooting reports;
• Ability to follow tasks to completion and work with minimal or no supervision;
• Ability to operate general office machines, ie, copier, fax, computer;Ability to set up and maintain an accurate filing system/records;
• Work efficiently, organize and set priorities
• Maintain strict confidentiality
• Work with minimal supervision
• Work under pressure and meet deadlines
• Multitask
• Work with diverse populations on sensitive matters
• Maintain complex filing systems
• Provide liaison support to staff, agencies, parents and guardians
• Establish and maintain positive and effective working relationship with students, staff, parents, guardians and agency personnel
• Provide first aid to students and staff

ResponsibilityResponsibilities include: working under limited supervision following standardized practices and/or methods; providing information and/or advising others; and operating within a defined budget. Utilization of some resources from other work units may be required to perform the job's functions. There is some opportunity to significantly impact the Organization's services.Working EnvironmentThe usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally the job requires 70% sitting, 10% walking, and 20% standing. The job is performed under a generally hazard free environment.EducationTypical QualificationsHigh school graduation or GED equivalent.Preferred EducationAA Degree (Administration Office Professional or Business Technical)YEARS Of RELEVANT EXPERIENCETwo (2) years of secretarial/clerical work experience that included record keeping and/or statistical work.Preferred ExperienceFive (5) years of relevant experience in an educational office setting, preferably High School.SubstitutionOne (1) year of college or business school may substitute for one year of the required work experience on a month-for-month basis.Required TestingNone.Certificates & LicensesValid State of Washington Driver's License or equivalent mobility; CPRContinuing Education/TrainingPowerSchool, SAPClearancesCriminal Justice Fingerprint and Background ClearanceSeattle Public Schools benefits are administered by the Washington State Healthcare Authority (HCA) under the School Employees Benefits Board (SEBB). ClickEligibility for benefits is determined by the number of hours employees are anticipated to work during the school year (September 1 through August 31). Any employee who is scheduled to work 630 hours or more in a year is eligible for benefits.Salary SchedulePlease find the salary schedule associated with this role and others like it01Have you earned a high school diploma or GED equivalent?

• Yes
• No

02Do you have two years of clerical or secretarial work experience that included record keeping and/or statistical work?

• Yes
• No

03How many years of college or business school have you completed?

• None
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• More than 5 years

04How many years of experience do you have in an educational office setting?

• None
• 1 year
• 2 years
• 3 years
• 4 years
• 5 years
• More than 5 years

05Are you a current Seattle Public Schools classified SAEOP employee in a permanent FTE position?

• Yes
• No

06Are you a current Seattle Public Schools classified SAEOP substitute?

• Yes
• No

07Please summarize what best qualifies you for this position.Required Question

Seniority level

• Seniority levelEntry level

Employment type

• Employment typeFull-time

Job function

• Job functionOther
• IndustriesEducation Administration Programs

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