Vital Records Clerk - Pinal County, AZ : Job Details

Salary : $36,157.00 - $54,236.00 Annually Location : 971 Jason Lopez Circle Bldg D Florence AZ 85132, AZ Job Type: Full-Time Job Number: 202500712 Department: Public Health Opening Date: 08/12/2025 Closing Date: 8/21/2025 11:59 PM Arizona Description Local government is a journey filled with purpose where you can make a difference and help make life better for our thousands of citizens. With over 2000 employees working in more than 30 departments, there's sure to be a position for YOU, whether you're just starting out or you're a seasoned pro. And when you work for Pinal County, you'll have access to a wide range of benefits such as comprehensive healthcare options and unmatched retirement plans that are the best in Arizona. Read more about our role and see if it is a good match for you:

• An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work Life Balance.
• Paid Vacation And Sick Leave
• 15 Vacation Days Accrued Annually Starting Day One
  • After Three (3) Years of Service 18 Vacation Days Accrued Annually
  • After Five (5) Years of Service 20 Vacation Days Accrued Annually
• Ten Paid Holidays + One Paid Floating Holiday to Use as You Wish
• 13 Sick Leave Days Accrued Annually Starting Day One
• Paid Sabbaticals Every Five (5) Years
• Two Week Sabbatical After Five Years of Continuous Service
• Three Week Sabbatical After Ten Years of Continuous Service
• Four Week Sabbatical After Fifteen Years of Continuous Service
• Four Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service
• Comprehensive Wellness Program
• Quarterly Wellness Challenges
• Vision Exams and Optometry Events Onsite
• Vaccination Clinics
• Onsite Mammogram and Prostate Screening Events
• Skin Cancer Screening Events Onsite
• Biometrics and Health Screening Events Onsite
• Financial Health and Retirement Planning Events Onsite & Online
• Fitness Resources and Onsite Sessions Like Yoga and Tai Chi
• Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!
• Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From
• Some Medical Plans with Zero Employee Premium Cost
• Dental and Vision Plans
• Tuition Reimbursement Program
• Alternative Work Schedules
• Telehealth
• Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of Education
• Employee Assistance
• Program with Ongoing Training & Development Options
• Civil Service Leave
• VanPool Options
• Short-Term Disability - Employer Paid
• Basic Life Insurance - Employer Paid
• Flexible Spending Accounts for Dependent Care and Medical Expenses
• Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance

Plus, work with an amazing team of people who are committed to making Pinal County a great place for its citizens and its employees Working at Pinal County is an investment in YOU. Apply today and find out why Pinal County is more than just a job. Before you apply, watch this video to learn helpful tips to completing an application at Pinal County: Application Tips Read more about the position and see if it is a good match for you: The primary location for this position is Florence. However, this is a float position, and you may be asked to travel to the clinic to provide coverage. A county vehicle is available for travel upon request. Pinal County does not participate in STEM Optional Practical Training (STEM OPT). JOB SUMMARY Provide customer service for Public Health Services Department clients, assist with Vital Records requests and perform duties in compliance with state and Federal regulations, as well as County policies and procedures under basic supervision. Example of Duties Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description. TYPICAL CLASSIFICATION ESSENTIAL DUTIES:

• Verify accuracy and completeness of all death certificates for quality assurance.
• Issue certified copies of death certificates when request is made in office or through mail.
• Assist in registering deaths for Pinal County with the State of Arizona.
• Enter all data for death certificates into Sate Vital Records Software (VSIMS) and work directly with Medical Examiner's office to obtain and distribute cremation and burial permits for families and funeral homes in a timely manner.
• Assist families with any concerns or questions and assist physician and certifiers with entering most accurate cause of death for decedent.
• Verify accuracy and completeness of all Pinal County home births and accuracy of all information in EBRS when person is requesting a certified copy of birth record.
• Issue certified copies of birth certificates on a daily basis for both mail and in person requests submitted to office.
• Assist clients with completing applications.
• Verify and process Acknowledgement of Paternity paperwork and submit to supervisor for approval.
• Correct any information in the database as needed when given Hospital correction letter or Affidavit to Correct or Amend from eligible persons.
• Process any amendments to birth certificates when supplied with a certified and signed court order from Superior County Courts.
• Work directly with birth registry at hospitals or birthing center midwives when needed.
• Collect and deposit fees from both birth and death certificates daily.
• Reconcile certified state paper on a daily basis.
• Assist with Environmental Health invoicing monthly and keeping past due invoice spreadsheet up to date.
• Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.
• Perform other related duties as required.

Minimum Requirements MINIMUM REQUIREMENTS TO PERFORM WORK:

• High school diploma or GED equivalent.
• One (1) year of customer service experience.
• Valid Arizona State Driver's License.
• Notary Public certification required within 60 days of hire.
• Or an equivalent combination of relevant education and/or experience may substitute for the minimum requirements.

Supplemental Information Knowledge, Skills and Abilities:

• Ability to interpret statutes, rules and policies that apply to the Office of Vital Records.
• Ability to stay abreast of constant changes in society laws and policies as they apply to Vital Registration.
• Ability to use courtesy and respect in providing client services.

PHYSICAL DEMANDS: The work is sedentary requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to crouch, feel, grasp, finger, reach, perform repetitive motion, to operate motor vehicles and/or heavy equipment, hear, speak, kneel, walk, and demonstrate mental and visual acuity. WORK ENVIRONMENT: Work is performed in a relatively safe, secure, and stable work environment. Notice to Applicants: We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications. The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval. Every qualified candidate eligible to work in the United States is welcome to apply. However, visa sponsorship is not available. Pinal County offers some of the best benefits in Arizona! We offer a wide range of employee benefits. You can details about our organizations benefit program or you can review the list below:

• An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work Life Balance.
• Paid Vacation And Sick Leave
  • 15 Vacation Days Accrued Annually Starting Day One
    • After Three (3) Years of Service 18 Vacation Days Accrued Annually
    • After Five (5) Years of Service 20 Vacation Days Accrued Annually
• Ten Paid Holidays + One Paid Floating Holiday to Use as You Wish
• 13 Sick Leave Days Accrued Annually Starting Day One
• Paid Sabbaticals Every Five (5) Years
  • Two Week Sabbatical After Five Years of Continuous Service
  • Three Week Sabbatical After Ten Years of Continuous Service
  • Four Week Sabbatical After Fifteen Years of Continuous Service
  • Four Week Sabbaticals Every Five Years After Fifteen Years of Continuous Service
• Comprehensive Wellness Program
  • Quarterly Wellness Challenges
  • Vision Exams and Optometry Events Onsite
  • Vaccination Clinics
  • Onsite Mammogram and Prostate Screening Events
  • Skin Cancer Screening Events Onsite
  • Biometrics and Health Screening Events Onsite
  • Financial Health and Retirement Planning Events Onsite & Online
  • Fitness Resources and Onsite Sessions Like Yoga and Tai Chi
• Retirement Plans with Generous Employer Contributions - Guaranteed Lifetime Benefit!
• Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From
  • Some Medical Plans with Zero Employee Premium Cost
• Dental and Vision Plans
• Tuition Reimbursement Program
• Alternative Work Schedules
• Telehealth
• Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of Education
• Employee Assistance Program with Ongoing Training & Development Options
• Civil Service Leave
• VanPool Options
• Short-Term Disability - Employer Paid
• Basic Life Insurance - Employer Paid
• Flexible Spending Accounts for Dependent Care and Medical Expenses
• Suite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer Insurance Plus, work with an amazing team of people who are committed to making Pinal County a great place for its citizens and its employees (Above listed benefits are in effect as of January 7, 2024)