Unit Secretary - Detox- Includes Weekend Hours - Eastern Long Island Hospital - Stony Brook Eastern Long Island Hospital : Job Details

Position SummaryUnder the direction of the Registered Nurse, the Unit Secretary assists the nursing staffing with indirect patient care activities for all patients from admission to discharge. The Unit Secretary assumes all clerical duties as assigned that support clinical care and a positive patient/family experience. The Unit Secretary is responsible for managing inventory counts, and ordering supplies as needed, track inventory turnover.Job Duties & Essential Functions

• Manage inventory counts.
• Maintain data collection and documentation Complete required reports as requested.
• Open and distribute mail.
• Photocopy and fax as necessary.
• Maintain efficient filing system.
• Order and maintain floor/office supplies for unit.
• Maintain daily patient logbook.
• Keep desk equipped and organized.
• Keep bulletin boards up-to-date.
• Maintain unit calendars.
• Assist nurses with the transfer of selected patients.
• Assist the nurse with the discharge of selected patients.
• Assist in the arrangement for the transportation of patient.
• Prepares routine paperwork and sees that all forms are in ample supply.
• Prepares chart upon discharge for proper medical record filing.
• Checks charts for completed forms; obtain old charts as needed.
• Monitor, with other staff, the movement of patients, visitors, hospital staff and any unauthorized personal on and off the unit.
• Contact clergy for patients requiring spiritual counsel.
• Reposts malfunctioning equipment; completes appropriate work orders.
• Notifies housekeeping/engineering of any problems; completes appropriate work orders.

Qualifications Required Education & Qualifications

• High school diploma or equivalent
• Previous office/clerical skills in a medical setting
• Customer Service skills
• Must be able to use computer, photocopy and fax machine
• Proficient in Microsoft Office
• Decision making and judgement required for routing issues/problems
• Must have the ability to prioritize job responsibilities to complete the most urgent with a given time frame, promoting interdepartmental organizational flow of information
• Must be able to spend the greater portion of the day sitting at a desk and working with continual interruptions, making routine difficult
• Professional telephone and interpersonal skills to communicate effectively with variety of people
• Must be able to maintain/update unit organization

Preferred Qualifications

• Associates degree
• CNA

Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• Must be able to respond quickly, communicate orally and use stairs in an emergent situation.
• Must be able to walk, carry semi-heavy equipment and reach overhead.
• Must be able to communicate orally and in writing with clients or associates.
• Must be able to fully participate in Crisis Prevention Training.

The responsibilities and tasks outlined in this job description are not exhaustive and may change as determined by the needs of ELIH. Special Notes : Resume/CV should be included with the online application.

• Stony Brook Medicine is a smoke-free environment. Smoking is strictly prohibited anywhere on campus, including parking lots and outdoor areas on the premises.
• All Hospital positions maybe subject to changes in pass days and shifts as necessary.
• This position may require the wearing of respiratory protection, which may prohibit the wearing of facial hair.
• This function/position maybe designated as “essential.” This means that when the Hospital is faced with an institutional emergency, employees in such positions may be required to remain at their work location or to report to work to protect, recover, and continue operations at Stony Brook Medicine, Stony Brook Southampton Hospital and related facilities.

Anticipated Pay RangeThe starting salary range (or hiring range) for this position has been established based on relevant experience. The above salary range (or hiring range) represents SBEILH's good faith and reasonable estimate of the range of possible compensation at the time of posting. Your total compensation goes beyond the number in your paycheck! Prior to start date, the selected candidate must meet the following requirements:

• Successfully complete pre-employment physical examination and obtain medical clearance from Stony Brook Southampton Hospital's Employee Health Services*
• Complete electronic reference check with a minimum of three (3) professional references.
• Successfully complete a 4 panel drug screen*
• Meet Regulatory Requirements for pre-employment screenings.
• Provide a copy of any required New York State license(s)/certificate(s).

Failure to comply with any of the above requirements could result in a delayed start date and/or revocation of the employment offer. *The hiring department will be responsible for any fee incurred for examination . Company OverviewAs part of Stony Brook Medicine, Stony Brook Eastern Long Island Hospital (SBELIH) combines the best in academic and community medicine, improving access to advanced medical care for residents of the North Fork and Shelter Island. With 70 beds, SBELIH is Suffolk County's first hospital, serving the North Fork since 1905. SBELIH provides care to 25,000 year-round residents and expanding to 60,000 summer residents with comprehensive healthcare solutions, including behavioral health, medical-surgical, orthopedics and general surgery, wound care, interventional pain management and GI, advanced ambulatory care, diagnostic, and physical therapy services. The hospital is also a clinical campus and training site for Stony Brook Medicine, with its first SBELIH Psychiatry resident having graduated in 2022.StaffCo is a Professional Employer Organization, commonly referred to as a PEO, duly organized and registered under the New York Professional Employer Organization law. StaffCo and SUNY have entered into a professional employer agreement under which StaffCo is the employer of Stony Brook Eastern Long Island employees and responsible for all aspects of employment, including hirings, promotions, disciplines, terminations, the day-to-day direction and supervision of work, as well as labor relations and collective bargaining. StaffCo is fully responsible for providing all payroll and human resources services, including the payment of wages, collecting and reporting payroll taxes and maintaining any and all employee benefits. SUNY Stony Brook Hospital is responsible for the operation of the hospital and provision of health care and is the co-employer as is necessary to conduct its responsibilities and for related licensure, regulatory or statutory requirements and obligations.Given StaffCo's employment responsibilities, it is deemed the “employer” for employment and labor law purposes.  Thus, the employees are private sector employees of StaffCo, not public sector employees of SUNY.  The private sector nature of the StaffCo employees has been approved by NYS Civil Service and upheld in a decision by the US National Labor Relations Board. Stony Brook Medicine is committed to excellence in diversity and the creation of an inclusive learning, and working environment. All qualified applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, familial status, sexual orientation, gender identity or expression, age, disability, genetic information, veteran status and all other protected classes under federal or state laws. Stony Brook Eastern Long Island Hospital, consistent with our shared core values and our intent to achieve excellence, remains dedicated to supporting healthier and more resilient communities, both locally and globally. Job FieldNursing Station ClerksPrimary LocationUS-NY-GreenportDepartment/Hiring AreaQuannacut DetoxScheduleFull-timePosting Start DateAug 15, 2025Posting End DateOngoingSalary$23.333 - $26.198 / Hour