Unit Clerk - State of Wisconsin : Job Details

Introduction The Department of Health Services (DHS) , Mendota Mental Health Institute (MMHI) is recruiting to fill a Unit Clerk. MMHI is located on the north side of Madison and offers a beautiful campus environment, convenient free parking and an onsite workout facility. MMHI is an inpatient psychiatric facility, with one outpatient program, specializing in serving patients with complex psychiatric conditions, often combined with certain problem behaviors. MMHI is an integral part of the entire Wisconsin mental health service delivery system. MMHI is part of the Division of Care and Treatment Services (DCTS). DCTS is committed to helping all state residents live their best lives through an interconnected web of behavioral health services. Watch this video to learn more about the work of DCTS . As an employee of the State of Wisconsin, you'll also have access to an amazing benefits package , including:

• 3.5 weeks of vacation, 9 paid holidays and ample sick time; limitations may apply for leave time usage in the first six months .
• Top rated health plan options starting at $42/month for single plans and $104/month for family plans, after 2 months of state service.
• Exceptional pension plan with a 6.95% employer match in 2025 with lifetime retirement payment. Plus, a tax advantaged supplemental retirement savings plan which allows you to save money directly from your paycheck for retirement. Use this Total Rewards Calculator to see the total value of our competitive benefits package!
• Several flex spending accounts: medical, dependent care, commuter, parking and High Deductible Health Savings.
• Well Wisconsin Wellness Program.
• A free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being.
• Public Service Loan Forgiveness Program employer.

Position Summary As the Unit Clerk, you will provide administrative support services to the assigned unit and other MMHI units when needed. You will be responsible for:

• record keeping duties for both patients and staff.
• daily scheduling of nursing staff for the unit.
• monitoring and processing timesheets for unit staff.
• admitting patients.
• maintaining patients' financial accounts.
• keeping inventory of unit supplies.
• assisting in patient emergency situations and the overall cleanliness of the unit.

Salary Information Starting pay is $20.02 per hour, or the minimum at the time of appointment, plus excellent benefits. A 12-month probationary period is required. Pay for current or former state employees is set based upon the rules that apply to compensation for the applicable transaction. This position is classified as an Office Operations Associate and is in pay schedule/range is 02/10. Job Details All applicants will be required to allow DHS to conduct a background check to determine whether the circumstances of any convictions may be related to the job being filled. All appointees will be required to receive a TB test, which will be administered by MMHI or medical personnel approved by the facility prior to their start date. DHS does not sponsor work visas for this position, thus, in compliance with federal law, selected candidates will be required to verify eligibility to work in the United States by completing the required I-9 form upon hire. Qualifications Minimally qualified applicants will have all of the following:

• Experience providing administrative support such as typing and emailing correspondence, responding to inquiries, record keeping, or assisting with updating procedures.
• Experience conducting basic finance activities such as money management (receiving, recording, and/or withdrawing money), performing money calculations, or reconciling receipts in a business setting.

Well-qualified applicants will also have one or more of the following:

• Experience performing staff timekeeping functions such as reviewing staff schedule changes, reconciling timecards and reports, entering data into an electronic scheduling program, or posting staff schedules, etc.
• Experience working with confidential information and maintaining confidentiality of sensitive information.
• Experience working in a hospital, medical clinic, or similar 24/7 facility.

The letter of qualifications is limited to one (1) page. For a guide on developing your resume and letter of qualifications and what should be included in these materials, click here . How To Apply Applying is easy! Click Apply for Job to start your application process. Sign in to your account or create an account before applying for the job. Follow the steps outlined in the application process and submit your application. Helpful Information:

• Once your application is submitted, no changes are allowed. Click Save to allow changes to your application as needed before submitting by the deadline.
• You may want to save a copy of the job posting for referencing after the deadline.
• Submitted materials will be evaluated by a panel of job experts according to the qualifications above.
• Please monitor your email for communications related to this position.
• Current or former permanent, classified, state employees must complete the online application process to be considered.
• If viewing through an external site, please apply directly at Wisc.Jobs .
• For technical assistance and general information, please see Frequently Asked Questions . For questions about the position, to request a copy of the full position description, or for other employment inquiries, please contact Rachel Libera in Human Resources at [email protected] .

DHS is an Equal Opportunity and Affirmative Action employer. Veterans are encouraged to apply. For complete information on veterans' hiring programs with the WI Department of Veteran's affairs, click here . Deadline to Apply The deadline to apply is August 8, 2025, by 11:59 pm. Applicants are strongly encouraged to allow ample time to finalize their applications keeping in mind that technical assistance is only available Monday through Friday 7:45 am - 4:30 pm. Late or incomplete applications will not be accepted.