Travel & Events Assistant - Robert Half : Job Details

Boutique professional family office has an exciting opportunity for an Events/Travel Assistant. The Travel & Events Assistant will work as part of the Personal Assistant team to support the Partners with complex travel, events, and administrative coordination.

Recruiter: Connie Stathopoulos

Responsibilities shall include, but are not limited to:

Travel management (70%) Arrange travel and meetings by developing itineraries

• Schedule private and/or commercial flights; book ground transportation; arrange lodging and meeting accommodations; make reservations for dining and/or outings
• Collaborate with Personal Assistants on schedule and calendar appointments, anticipate needs, and serve as a positive ambassador
• Research potential trips and related activities
• Ensure timely and accurate invoices and payments
• Monitor cancellation dates and ensure proper refunds, as applicable
• Executive administrative support (20%)
• Prioritize competing projects and handle matters expeditiously and proactively
• Complete expense reports and credit card categorizations
• Compose and prepare confidential correspondence
• Solicit agendas, create itineraries, make reservations, and print and assemble materials for professional and personal meetings
• Assist with holiday letters, cards, and purchases
• Will provide backup to the Personal Assistant team members when needed
• Events management

Qualifications and characteristics

Bachelor s degree or equivalent is a plus

2+ years experience as an administrative professional. Travel Industry, Family Office, or Financial Industry experience is a plus

Computer savvy with advanced skills in Microsoft Office (Word, Excel, PowerPoint, and Outlook), Mac operating system knowledge is a plus

Positive attitude, flexibility, persistent follow-up skills, and professional demeanor

Strong work ethic and highly responsive, with exceptional attention to detail

Ability to process multiple sources of information and coordinate them into one summary

Strong communication and presentation skills with an ability to prioritize activities with multiple managers

Highest level of integrity and confidentiality in all matters

Background and reference checks required with an employment offer