Transportation Supervisor's Assistant (40 Hour) #250729-8765FM-001 - State of Connecticut : Job Details

Transportation Supervisor's Assistant (40 Hour) #250###-####FM-001

Join to apply for the Transportation Supervisor's Assistant (40 Hour) #250###-####FM-001 role at State of Connecticut.

Application status: 1 day ago - Be among the first 25 applicants.

Are you a self-motivated professional who excels at multitasking, clerical, and payroll duties? Do you want to contribute to shaping the future of transportation in CT? If yes, apply today and make an impact!

The State of Connecticut, Department of Transportation (CTDOT), is accepting applications for Transportation Supervisor's Assistant roles across districts. Applications for this posting will be considered for future vacancies.

Role Overview

This position is based in a maintenance garage environment, where you will:

• Assist in garage operations, performing clerical and maintenance support functions;
• Handle office and recordkeeping duties requiring accuracy and urgency, directly impacting public safety;
• Use software such as Microsoft Word, Excel, PeopleSoft, STARS, and reporting systems daily;
• Support a busy office environment with emergencies and multiple priorities, balancing deadlines proactively;
• Communicate effectively with diverse populations verbally and in writing;
• Work with the public to address safety concerns and emergencies.

Requirements

• Willingness to accept emergency duties, including mandatory winter overtime (Nov 1 - Apr 30); out-of-state vacations are not permitted during this period;
• Ability to stay at work during storm events, which may last several days, including holidays and weekends;
• Residency within 20 miles of the job locations is required.

Position Details

• Monday - Friday, full-time (40 hours/week), first shift (7:30 AM - 4:00 PM)
• Locations include Bolton, East Hartford, East Windsor, Farmington, Glastonbury, Hartford, Meriden, Middletown, Southington, Vernon, Wethersfield, Willington, Windsor
• Office/on-site work environment

About Us

Our mission at CTDOT is improving lives through transportation.

Examples of Duties

• Typing correspondence, reports, and forms with speed and accuracy;
• Reviewing and correcting drafts;
• Data entry and retrieval using computers;
• Maintaining records and files;
• Handling correspondence and communications;
• Preparing reports and managing inquiries;
• Receiving visitors and answering calls;
• Mail handling and basic processing tasks;
• Reviewing materials for accuracy;
• Verifying information through cross-referencing;
• Performing basic accounting, inventory, and supply tasks;
• Operating communication radios and performing facility maintenance;
• Assisting with emergency dispatching and general maintenance tasks as needed.

Qualifications

General Experience: One year of clerical work experience.

Substitutions: One year of maintenance support with clerical duties may substitute for experience.

Preferred Skills

• Experience with Microsoft 365 suite, typing, and editing;
• Recordkeeping, payroll processing, and multitasking;
• Effective communication and scheduling skills.

Additional Requirements

Willingness to accept emergency duties, including snow and ice removal and office support.

Physical and Working Conditions

• Physical fitness to perform duties, with possible physical examinations;
• Exposure to weather extremes, machinery, and potential hazards.

Equal Opportunity Statement

The State of Connecticut is an equal opportunity employer and encourages applications from women, minorities, and persons with disabilities.

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