Transit Maintenance Records Clerk - MV Transportation : Job Details

Overview: MV Transportation is looking for a dedicated Maintenance Records Clerk to join our dynamic transit maintenance team. In this role, you will play a crucial part in ensuring the accuracy and timeliness of all maintenance records and reports. Your contributions will support effective decision-making and compliance with both internal policies and regulatory standards.

Key Responsibilities:

• Enter and maintain vehicle maintenance records, work orders, parts usage, inspections, and preventive maintenance schedules in the computerized maintenance management system (CMMS).
• Organize and maintain filing systems for all maintenance records, inspection forms, warranty documents, and compliance reports.
• Prepare and generate scheduled and ad hoc maintenance reports for internal and regulatory purposes.
• Support vehicle history tracking by keeping thorough and precise vehicle service logs.
• Coordinate with mechanics, supervisors, and vendors for necessary information and clarifications.
• Assist in preparing documentation for audits and inspections.
• Conduct data integrity checks and report any inconsistencies or missing information to management.
• Provide clerical and administrative support to the maintenance department as needed.
• Ensure accurate filing of paperwork and maintain diligent paperwork logs.
• Adhere to all MV Transportation policies and procedures.
• Complete other duties as assigned by supervisors.

Qualifications:

• High school diploma or GED required; associate degree preferred.
• Must be at least 18 years of age.
• Minimum of 1 year of experience in data entry, administrative support, or maintenance office roles.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook).
• Experience with a CMMS (e.g., Trapeze, FleetFocus, or similar) is a plus.
• Exceptional attention to detail and excellent organizational skills are essential.
• Ability to work independently as well as collaboratively in a fast-paced environment.
• Strong communication and interpersonal skills are a must.
• Availability to work a flexible schedule.
• Basic math skills and commitment to accuracy in work.
• Effective in maintaining a high level of error-free work.
• Ability to read, write, and communicate effectively in English.

Starting pay rate: $24.62/hr

MV Transportation is committed to providing equal employment opportunities and will not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, sex, physical or mental disability, veteran status, genetic information, or any other legally protected basis. Applicants may be required to undergo a pre-employment drug test and background check as part of the application process.