Timekeeper - NYC JOBS : Job Details

The New York County District Attorney's Office (DANY) has an immediate opening for a Timekeeper in the Human Resources Department (HR). In this position, the Timekeeper will be responsible for managing and processing employee time and attendance records, including overtime and leave requests, using CityTime and related systems. The role involves reviewing and correcting timekeeping errors, assisting employees with CityTime-related inquiries, and ensuring compliance with departmental and contractual timekeeping policies. The Timekeeper will also generate payroll reports, coordinate ID card processing for new and existing employees, and handle various administrative tasks to support the department's payroll and attendance functions. Responsibilities include but are not limited to:

• Monitor and process overtime and leave requests using CityTime for assigned departments.
• Monitor the receipt of paper timesheets for employees as well as for CityTime users for assigned departments.
• Process and review of Manual Leave (MLA) and Employee Time Report Adjustments (ETRA) in CityTime and if necessary, PMS for assigned departments.
• Notify the unit's supervisory staff of issues regarding employee's time, leave and attendance for assigned departments.
• Assist all employees with CityTime and Timekeeping related questions via email, phone, or appointment as well as create and maintain files regarding each employee assigned to the individual.
• Generate, monitor, and track various payroll reports such as excessive overtime, annual leave balance monitoring, excessive undocumented sick leave usages, OSHA's WCS report, City Counsel Report of Workers' Compensation Claims, separations payout for staff, Family Medical Leaves, etc. for assigned departments.
• Coordinate and take ID card photos for new employees and assist employees with lost, stolen, damaged, and replacement IDs ensuring the proper paperwork is submitted, payments are completed, and separated employee's IDs are deactivated in a timely manner for assigned bureaus.
• Process DP-2001 requests for incoming and outgoing employees for assigned bureaus.
• Expire inactive organizational charts in CityTime based on provided listings.
• Perform other work-related assignments or special projects are directed by management.
• Review and process all submitted documents and electronic notation such as doctor's notes, sick leave requests, Transit Delay Verifications, Official Business, Jury Duty, Union Activities etc. for authenticity and accuracy for assigned departments.
• Monitor and ensure that all newly hired employees for assigned departments are enrolled into the CityTime Data Collection Device (DCD) and are informed about how to utilize the CityTime system.

In addition to the Minimum Qualification Requirements, candidates must possess the following:

• Associate degree and 1-2 years of specific HR or Timekeeping experience; or
• 3-5 years of specific HR or Timekeeping experience.

Preferred Requirements/Skills:

• Bachelor's degree.
• Excellent customer service, interpersonal, organizational, verbal, written, and communication skills.
• Strong attention to detail, data accuracy and integrity.
• Ability to interact with all levels of staff, with a high regard for confidentiality and diplomacy.
• Knowledge of Federal, State, and local laws regarding leaves and benefits.
• Knowledge of City systems such as PMS, WCS, NYCAPS, CHRMS, etc.
• Proficient in Microsoft Office Suite.

Hours/Shift:

Monday Friday, 9:00 am 5:00 pm.

How to Apply:

Apply with a Cover Letter and Resume.

Additional Information:

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.