Temporary Office Assistant - First Choice Staffing Group : Job Details

Job #: 204725 Title: Temporary Office Assistant Location: Utica, NY Salary Range: $22.00/hr. Position: Office Assistant Description: Temporary Secretary / Office Assistant - Utica, NY Part-Time 8:30 a.m. - 4:30 p.m., three days a week $22/hr. Position Summary: The Temporary Secretary / Office Assistant provides essential administrative and clerical support to the Office of the President during a staffing transition. This role requires professionalism, discretion, strong organizational skills, and the ability to adapt to a variety of tasks in a fast-paced environment. Key Responsibilities:

• Serve as the first point of contact for the Office of the President, including greeting visitors, answering calls, and handling general inquiries.
• Provide general administrative support such as scheduling, preparing correspondence, and managing office communications.
• Assist with clerical tasks, including filing, mail distribution, maintaining records, and ordering office supplies.
• Support meeting and event logistics, including calendars, travel arrangements, and document preparation.
• Provide assistance on special projects and other assignments as needed.
• Maintain confidentiality and exercise sound judgment in handling sensitive information.

• Proficiency with word processing software, spreadsheets, email, and calendaring systems.
• Strong attention to detail, organizational skills, and ability to prioritize tasks.
• Excellent written and verbal communication skills with a focus on customer service.
• Demonstrated ability to maintain confidential information with discretion.
• Flexibility to adapt to changing priorities.

• Prior administrative experience.
• Prior experience in a higher education or public sector environment.
• Experience with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).