Temporary - The J. Paul Getty Trust : Job Details

Getty is committed to creating a welcoming workplace that reflects the various backgrounds of the communities we serve. We value differences in the pursuit of inquiry and knowledge, mutual understanding, respect, trust, transparency, and cooperation. All qualified applicants will receive consideration for employment without regard to age, ancestry, citizenship or immigration status, color, disability, ethnicity, familial status, gender identity and/or expression, genetic information, marital status, national origin, race, religion, sex, sexual orientation, veteran status, or any other protected status.

This is a limited-term, part-time position (10-12 hours/week).

The Getty Foundation fulfills the philanthropic mission of the Getty Trust by supporting individuals and institutions committed to advancing the greater understanding and preservation of the visual arts in Los Angeles and throughout the world. Through strategic grant initiatives, the Foundation strengthens art history as a global discipline, promotes the interdisciplinary practice of conservation, increases access to museum and archival collections, and develops the next generation of arts professionals.

Reporting to the Head of Grants Administration, the temporary will provide grants management support for specific Getty grant programs, including grant application processing, basic eligibility review, payment and report scheduling, and preparation and tracking of grant agreements. Will review and update data and contacts in database and test functionality of online forms and processes. Provides administrative assistance to senior managers.

Job duties include:

• Process high volume of grant requests for residential and other grant programs, including intake and application processing, basic eligibility review, and data updates
• Assist in generating notifications and grant documents, scheduling grant reports and payment schedules, and e-filing of documentation
• Test functionality of online forms and processes
• Provide administrative support for Grants Administration department
• Undertake special projects as assigned

This is a limited-term, part-time position (10-12 hours/week).

• Bachelor's Degree
• Minimum 4 years of administrative experience in a non-profit organization; grants administration experience preferred
• Advanced computer skills and demonstrated experience with office software and email applications

• Ability to apply legal, auditing, and Foundation requirements to Grants Administration functions
• Aptitude for learning an analytical database and reporting functions
• Fluxx grants management system experience required
• Basic understanding of IRS and foundation-specific regulations
• Strong communications skills, oral and written
• Excellent grammar and punctuation skills
• Strong organizational skills, ability to multi-task and work efficiently
• Proven ability to collaborate in teams across disciplines and build relationships