Temporary Coordinator, Special Events - Carnegie Hall : Job Details

Since 1891, New York's Carnegie Hall has set the international standard for excellence in performance, presenting exceptional concerts by the world's finest artists on its three iconic stages, from orchestral concerts, chamber music, contemporary offerings, and recitals to jazz, world, and popular music. Complementing its performance activities, Carnegie Hall's Weill Music Institute creates extensive music education and social impact programs that annually serve more than 800,000 people worldwide, playing a central role in fulfilling Carnegie Hall's commitment to making great music accessible to as many people as possible. Department: Development Title of Position: Coordinator, Special Events Reports to Position: Director, Special Events Job Classification: Non-Exempt Carnegie Hall seeks a temporary Special Events Coordinator for the 2025-2026 season to support the planning and execution of four major fundraising events and provide administrative assistance to the Special Events department. This role will run from September 2025 through May 2026. Tasks & Responsibilities:

• Drafting confirmation emails
• Processing gift contributions
• Concert ticket implementation
• Writing print material copy
• Implementing all mailings (save-the-date, invitation letters, invitations, FedEx concert ticketing, acknowledgements and tax receipts)
• Organizing calligraphy
• Facilitating onsite preparations for each event.
• Maintaining the Tessitura database to ensure donor records are updated
• Monitoring the Special Events inbox and hotline

Skills & Qualifications:

• Bachelor's Degree
• 1 year of internship or professional experience in fundraising, preferably in events and/or non-profit
• Ability to manage multiple projects simultaneously, understand how to prioritize workload, and be detailed-oriented in a fast-paced work environment.
• Strong writing skills
• Computer and database skills needed including mail merges in Microsoft Word and familiarity in Microsoft Excel. Knowledge of non-profit software a plus (such as Tessitura or Raiser's Edge)
• Some evening and weekend hours required

To apply please submit a COVER LETTER with your resume. Carnegie Hall is an equal opportunity employer, committed to diversity and inclusion in the workplace. Decisions concerning employment are made on the basis of an individual's qualifications to contribute to meeting Carnegie Hall's needs, and Carnegie Hall is committed not to discriminate against individuals on the basis of race, color, national origin, citizenship, religion, sex (including gender identity, gender expression or status of being transgender), sexual orientation, marital status, familial status, status as a caregiver, status as a victim of domestic violence or sex offenses or stalking, criminal convictions (except where otherwise permitted by law), arrest record, credit history, pregnancy, age, mental or physical disability, veteran or military status, reproductive health decisions, or any other characteristic protected by law.