Temporary Clerical Assistant - City of Auburn, WA : Job Details

Salary: $19.42 - $22.48 Hourly Location : Auburn, WA Job Type: Variable-Hour Department: Public Works Division: Engineering Opening Date: 08/21/2025 FLSA: Non-Exempt Bargaining Unit: TEMP Position Details The Public Works Department is looking to hire a Clerical Assistant. This is a non-benefited position that provides front desk reception and office support for all three service areas of the department: Engineering, Maintenance & Operations, and Airport. Work duties include frequent interaction with the public in person and by telephone; photocopying materials; distributing mail; filing various materials according to established department procedures; archiving materials and physically moving boxes to the appropriate area; and performing word processing or typing of correspondence, reports and forms. Note: This is a temporary position, working 40 hours a week. Hours will be from 8:00am - 5:00pm, Monday through Friday. This temporary position is slated to last no more than 6 months. Primary Duties Work assignments may involve data entry, recordkeeping and using computers for word processing, spreadsheet assignments, and related tasks. Other duties include:

• Dealing professionally, tactfully and courteously with the public, coworkers, and other City employees, including in difficult customer service situations.
• Acts as the first customer contact for the department by answering telephones, assisting the public at the counter, or referring them to the appropriate staff person.
• Filing of both automated and paper documents in the appropriate department files.
• Providing basic clerical support to department staff as directed.
• Typing and maintaining mailing lists, correspondence, forms, procedures, and other necessary items, some of which are confidential.
• Organizing and distributing mail.
• Using a variety of computer programs for word processing, spreadsheets, database applications, mailing lists, scheduling conference rooms, and other departmental activity.

Minimum Qualifications

• High school diploma or equivalent.

Preferred Qualifications:

• Receptionist experience, word processing experience in a Windows environment, and knowledge of alpha/numeric filing systems.

Additional Information RECRUITMENT PROCESS The City of Auburn is dedicated to building an inclusive, informed city, with opportunities for all. Please make sure to submit a complete, detailed, and updated job application. You must meet the minimum qualifications to move forward in the screening process. If identified as a top candidate, a thorough background check, as well as reference check and driving abstract review, will be required before an official position appointment will be offered. COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION Commitment to Inclusion Team Auburn values a wide range of perspectives and life experiences and believes our strength comes from the diversity of people and ideas. We welcome applications from all qualified individuals who will help us foster a workplace built on respect, collaboration, and service to the community. Equal Employment Opportunity (EEO) The City of Auburn is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation, and pregnancy), age, genetic information, disability, veteran status, or any other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay, or other forms of compensation. To learn more about the Inclusive Auburn initiative, please visit: This is a non-benefited position. Temporary positions are not eligible to receive City benefits; however, WA Paid Sick Leave (WPSL) is issued at 0.025 hours for each hour worked (equaling one (1) hour for every 40 hours worked), as required by law. Employees in this classification may be eligible for WA State Paid Family Medical Leave dependent upon their qualifications and work history in WA State. Please see for more information. Employees in this classification may also be eligible for PERS contributions, dependent upon their hours of work each month and their length of service. This is noted on the job announcement itself if it will apply to this position. Please send any questions to regarding clarifications or questions about eligibility for any of the above. 01 What is your highest level of education completed?

• High School Diploma or equivalent
• Associate's Degree
• Bachelor's Degree
• Master's Degree or higher

02 List any training or educational courses you have taken, or certificates or degrees obtained (beyond high school level) in office administrative assistant functions. 03 How many years of clerical/administrative experience do you have?

• Less than 1 year
• 1 - 2 years
• 3 - 4 years
• 5 or more years

04 Please indicate your telephone experience in an office setting (in regard to the volume of calls taken).

• No experience
• Light
• Moderate
• Heavy

05 Please indicate your level of experience with walk-in customers in an office setting (in regard to the volume of walk-in customers).

• No experience
• Light
• Moderate
• Heavy

06 Please describe your skill level in the following: Outlook (Email and Calendar)

• No experience
• Beginner
• Intermediate
• Advanced

07 Please describe your skill level in the following: Word

• No experience
• Beginner
• Intermediate
• Advanced

08 Please describe your skill level in the following: Excel

• No experience
• Beginner
• Intermediate
• Advanced

09 Check all applicable types of interactions you have experienced with customers and/or the public:

• Greet and direct customers or visitors to appropriate staff member
• Answer phones and provide information or direction to meet customer needs
• Distribute handouts, technical materials and/or brochures to the public
• Accept materials and review for completeness (i.e., technical materials, contracts, reports, etc.)

10 Please describe your experience working as part of a team. 11 Please describe your experience proof reading correspondence. Required Question