Temporary Attendance Clerk - I-KAN Area Schools Application Consortium : Job Details

Position Type: Secretarial/ClericalDate Posted: 10/14/2025Location: Kankakee Junior High SchoolDistrict: Kankakee School District 111 Job Title: Attendance Clerk Reports To: Principal & Assistant Principal Job ID: 5336Work Year: Temporary Salary: Commensurates with Experience SUMMARY: Responsible for monitoring, tracking, and reporting student attendance at the Junior High and assist with office clerical support. ESSENTIAL DUTIES AND RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The frequency and percentage of time of duties may vary based on building assignment. Job Tasks Descriptions Frequency % of Time

Answer attendance calls and tabulate and post daily attendance data.

D 12%

Post attendance for each period per day, prepare unexcused absence lists for teachers, and distribute lists daily.

D 12%

Maintain a list of students absent per semester and update daily.

D 12%

Process prearranged absence forms.

D 12%

Inform parents and guardians of unexcused absences and tardies.

D 12%

Provide clerical support for school office, including answering phones, maintaining copier, copier control meter log, and related supplies; monitoring and distributing faxes; maintaining postage meter machine; typing and tracking work orders; register students who add/drop; etc.

D 12%

Handle minor student injuries/illnesses when necessary.

D 5%

Maintain truancy records, process truancy call-ins, and follow-up with students.

W 5%

Prepare monthly and yearly attendance reports, including first, third, sixth and ninth day counts.

M 5%

Process attendance record information for various agencies, including Truancy, Juvenile Probation, etc.

M 5%

Assist with setting up for and working registration.

A 5%

Perform other duties as assigned.

Ongoing 3%TOTAL = 100% EDUCATION AND RELATED WORK EXPERIENCE:

• High school diploma or equivalent
• One year of secretarial experience

LICENSES, REGISTRATIONS or CERTIFICATIONS:

• Criminal background check required for hire

TECHNICAL SKILLS, KNOWLEDGE & ABILITIES:

• English language skills
• Oral and written communication
• Interpersonal skills
• Organizational and multi-tasking skills
• Personal computers, keyboarding, and typing skills
• Math and accounting skills
• Bilingual oral and written communication skills may be preferred
• Ability to maintain confidentiality in all aspects of the job
• Ability to manage multiple tasks with frequent interruptions
• Ability to promote and follow Board of Education policies, Superintendent policies, and building and department procedures
• Ability to communicate, interact, and work effectively and cooperatively with people from diverse ethnic and educational backgrounds
• Ability to recognize the importance of safety in the workplace, follow safety rules, practice safe work habits, utilize appropriate safety equipment, and report unsafe conditions to the appropriate administrator

MATERIALS AND EQUIPMENT OPERATING KNOWLEDGE:

• Operating knowledge of and experience with personal computers, peripherals, and office software
• Operating knowledge of and experience with typical office equipment, such as telephones, copier, fax machine, E-mail, etc.

PHYSICAL REQUIREMENTS & WORKING CONDITIONS: The physical demands, work environment factors, and mental functions described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. PHYSICAL DEMANDS: While performing the duty of this job, the employee is frequently required to use hands to finger, handle, or feel; talk; and hear. The employee is regularly required to reach with hands and arms, sit, stand, and walk. The employee is occasionally required to stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus. WORK ENVIRONMENT: The noise level in the work environment is usually moderate. MENTAL FUNCTIONS: While performing the duties of this job, the employee is regularly required to compare, analyze, communicate, coordinate, use interpersonal skills, and compile. The employee is frequently required to compute and copy.Applications will be accepted until the position is filled Interested candidates should apply online at www.ksd111.org Dr. James L Henderson Assistant Superintendent for Human Resources EOE/AA/D/V #LI-KANKAKEE111