Talent Acquisition Coordinator - City of Auburn WA : Job Details

Salary : $92,119.68 - $113,238.00 Annually Location : Auburn, WA Job Type: Full-Time Department: Human Resources & Risk Management Division: Human Resources Opening Date: 06/03/2025 Closing Date: Continuous FLSA: Exempt Bargaining Unit: UNAFFILIATED Position Details THIS POSITION IS OPEN UNTIL FILLED, with a first review of applications on Monday, June 16th.Applications received on or before Sunday, June 15th, at 11:59pm, will be given priority consideration. The City of Auburn Human Resources & Risk Management Department is looking for a detail oriented, customer-focused Recruitment Coordinator to join our team. In this role, you will provide full-cycle recruiting services, consultation, guidance, analysis, and maintain processes and activities that support the City's equitable recruitment objectives. Our ideal candidate will know how to identify top quality talent and serve as candidates' first and constant point of contact throughout the recruitment process and into onboarding. We are looking for a candidate who has a strong foundation of knowledge in Human Resources, someone who will bring hands-on experience supporting recruitment and selection activities in a public sector environment, and has proficiency as a NEOGOV Insight user. IDEAL CANDIDATE The City of Auburn is seeking a candidate who:

• Displays excellent customer service in their interactions with hiring managers and applicants
• Is a person who is enthusiastic about their career
• Is focused on their duties and outcome
• Is methodical in their work processes
• Is a committed team member that has a passion for diversity, equity, and inclusion
• Is an experienced recruiter that embraces technology to improve processes

THE HUMAN RESOURCES & RISK MANAGEMENT DEPARTMENT The Department is made up of 10 full-time positions: the Director, Assistant Director, HR Manager, three (3) HR Analysts, two (2) HR Coordinators, a Court Coordinator, and an Administrative Assistant. The team develops and administers personnel policies, manages the recruitment lifecycle, and negotiates and administers labor agreements. The department also handles citywide training programs, monitors compliance with applicable state and federal laws and regulations, manages the City's contract with King County District Court, oversees the City's risk management programs, and ensures compliance with the City's safety program. Our Team HR personality can be described as:

• Committed: We work together managing heavy workloads, confidential (often difficult) and time-sensitive projects. We love our fast-paced environment, and are never bored! Our commitment to our staff, City, and each other means that we are willing to maintain flexibility and address whatever needs to be done.
• Welcoming: We genuinely enjoy interacting with each other and staff! We are friendly, reachable, and reliable. We know HR can be an intimidating department to visit, but we encourage people to stop by when they need to chat with someone.
• Motivated: Our team is service-oriented and motivated to treat all staff with respect and fairness. We feel strongly about ensuring that we are good stewards to the citizens of Auburn with the funds we have been provided and by the roles in which we have been placed.
• Authentic: We love what we do! We are professional, honest, and serve our staff and citizens with integrity. We don't take ourselves too seriously, and we are constantly learning, which keeps us knowledgeable in our field.

In HR, we are continuing to build shared values of diversity, equity, and inclusion, employee engagement, innovative thinking, and continuous improvement. We appreciate people who will bring their whole selves to work, so that we can learn from their backgrounds, experiences, and perspectives. We challenge ourselves to continue learning to ensure we are serving our staff and the citizens of Auburn to the best of our abilities. Primary Duties In this role, you will:

• Lead and support recruitment efforts for a variety of classifications, including full-time, part-time, seasonal, and intern positions, ensuring compliance with collective bargaining agreements and City policies.
• Coordinate and support workforce development programs, including internships, apprenticeship pipelines, veteran transition efforts, trainee programs, and community outreach partnerships.
• Develop and maintain relationships with colleges, trade schools, veterans' organizations, workforce development boards, and community-based organizations to build talent pipelines.
• Design and implement inclusive outreach strategies to attract a diverse applicant pool reflective of the community served.
• Facilitate onboarding processes for new hires, ensuring legal and procedural compliance with background checks, required documentation, and orientation activities.
• Monitor and support compliance with federal, state, and local employment regulations and internal policies related to hiring, onboarding, and workforce development.
• Track and analyze recruitment and workforce development metrics to evaluate program effectiveness and inform future strategies.
• Provide technical guidance to hiring managers on recruitment best practices, classification requirements, and workforce program options.
• Support equity and accessibility goals in hiring and workforce development through continuous improvement of recruitment practices and partnerships.

While these duties are the primary focus of this job, the full job description includes a more comprehensive list of responsibilities. To see the job description, please Minimum Qualifications WHAT WE'RE LOOKING FOR...

• Bachelor's degree in Human Resources, Business Administration, or closely related field; AND
• Two (2) years of related human resources experience (preferably in full-cycle recruitment) and advanced computer skills; OR
• A combination of education, experience, and training that would indicate the ability to complete the primary functions of the position in a satisfactory manner.

WE WOULD REALLY LOVE IT IF YOU HAVE...

• Previous public sector experience
• Skill with current computerized human resources systems, preferably NEOGOV
• Previous experience utilizing social media as a recruitment tool, showing the ability to recruit passive candidates
• Experience planning, organizing, and presenting at job fairs and other hiring events
• Experience preparing and presenting recruitment and staffing statistical reports

NOTE: This position will be required to be fingerprinted and complete the CJIS (Criminal Justice Information Services) Security Certification Test to be allowed to view sensitive information and have unescorted access while at the Police Department (per Washington State Patrol ACCESS unit. Fingerprinting will be done during the final step of the background process for the final candidate selected for the position. Additional Information WHY CHOOSE THE CITY OF AUBURN?

• Competitive salary
• Excellent medical, dental, and vision plans with employee premiums paid by the City
• Employer contributions to the State Retirement System pension plans
• 12 days of paid vacation per year
• 11 paid holidays per year
• 2 paid floating holidays of your choice per year + 40 hours of additional paid leave (as an exempt employee)
• VEBA (tax-free health savings account)
• Assistance with Public Service Loan Forgiveness certification
• Optional Flexible Spending benefit plan
• Deferred Compensation plan options
• Employee Wellness Program
• Employee Assistance Program
• And more!

For more information about what benefits the City provides, please visit: COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSIONTeam Auburn values diverse perspectives, life experiences, and welcomes applications from people who will help us consistently demonstrate the values of equity, respect, and partnership. The department encourages people of all backgrounds to apply, including Black, Indigenous, and people of color, immigrants, refugees, women, LGBTQ, people with disabilities, and veterans. Individuals interested in joining our team must be committed to racial, social, and economic equality for ALL people in our community. The City of Auburn is an Equal Employment Opportunity (EEO) Employer. No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation. To learn more about the Inclusive Auburn initiative, please visit: READY TO APPLY?If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, or would like to request accommodation or assistance in the application or assessment process, please contact the recruiter listed on this job announcement or Human Resources at RECRUITMENT PROCESS The City of Auburn is dedicated to building an inclusive, informed city, with opportunities for all. In alignment with that goal, the City has adopted an anonymous application process that prevents hiring managers from seeing personal identifiers, including names, addresses, and other similar information. This eliminates the possibility of unintentional or implicit bias during the initial screening of applications. For that reason, hiring managers will not be viewing any attachments to your application, including a cover letter or resume, during the initial screening. Please make sure to submit a complete, detailed, and updated job application, and thoroughly answer the supplemental questions prior to the submission deadline! You must meet the minimum qualifications to move forward in the screening process. Please note that if you are selected to move forward after an interview, a background check, driving abstract review, and reference check will be completed before an official job offer will be made. COMMUNICATION FROM THE CITY OF AUBURN We primarily communicate via e-mail during the recruitment process. E-mails from auburnwa.gov and/or governmentjobs.com should be placed on your safe domain list to ensure you receive notifications in a timely manner. As a precaution, you may also want to check your junk e-mail folders. CONTACT INFORMATION If you have any questions, please contact Chardae Gillespie, HR Coordinator, at Please visit our Employee Benefits webpage for details: 01 Thank you for your interest in joining Team Auburn!Hiring managers will not be viewing any attachments to your application, including a cover letter or resume, during the initial screening. Please make sure to submit a complete, detailed, and updated job application. When applying for this position, you must thoroughly complete the education and work experience sections of your application, and provide a thorough response to each of the supplemental questions. Failure to do so may result in elimination from further consideration.Have you read and understood the information listed above?

• Yes
• No

02 Please indicate your highest level of education.

• High School Diploma or GED
• AA Degree in unrelated field
• AA Degree in Human Resources, Business Administration, or closely related field
• BA Degree in unrelated field
• BA Degree in Human Resources, Business Administration, or closely related field
• MA Degree in unrelated field
• MA Degree in Human Resources, Business Administration, or closely related field

03 Please indicate the selection below that best describes your years of experience working in Human Resources.

• I have no experience working in Human Resources.
• I have at least 1 year but less than 2 years of experience.
• I have at least 2 but less than 4 years of experience.
• I have at least 4 but less than 6 years of experience.
• I have at least 6 but less than 8 years of experience.
• I have 8 or more years of experience.

04 Considering your years of experience working in Human Resources, please indicate the selection below that best describes your experience with full-cycle recruiting.

• I have no experience with full-cycle recruiting.
• I have at least 1 year but less than 2 years of experience.
• I have at least 2 but less than 4 years of experience.
• I have at least 4 but less than 6 years of experience.
• I have at least 6 but less than 8 years of experience.
• I have 8 or more years of experience.

05 How many years of your Human Resources experience has been in the public sector?

• I have no Human Resources experience in the public sector.
• I have less than 1 year of experience in the public sector.
• I have at least 1 but less than 2 years of experience.
• I have at least 2 but less than 4 years of experience.
• I have at least 4 but less than 6 years of experience.
• I have at least 6 but less than 8 years of experience.
• I have 8 or more years of experience.

06 What is your definition of a full-cycle recruitment process? 07 Select each box below that represents a system or service that you have used professionally.

• NEOGOV Insight
• NEOGOV Online Hiring Center (OHC)
• NEOGOV Onboard
• Electronic background check software (like Alliance2020, Checkr, First Choice, etc.)
• TestGenius/Biddle or other online skills testing website
• Tyler Technologies Eden
• Tyler Technologies Munis/EERP
• Spark Hire one-way video interviewing

08 Do you have any prior knowledge or experience with the FMCSA Drug and Alcohol Clearinghouse, including pre-employment and annual queries?

• Yes
• No

Required Question