Supervisor Personal Care Management Referral and Consumer Support - Tempus Unlimited : Job Details

Position Title: Supervisor Personal Care Management Referral and Consumer SupportLocation: Tempus Corporate Headquarters, Stoughton, Massachusetts, United States of AmericaRequisition Number: Req #162Description: Tempus Unlimited, Inc. is a nonprofit organization that provides community-based services to empower children and adults with disabilities to live as independently as possible in the least restrictive environment. The agency, through its programs and services, encourages the inclusion of people with disabilities into the mainstream of society, including social, recreational, family and work activities.

The PCM Referral and Consumer Support Supervisor position works in the Personal Care Management Referral and Consumer Support Team within Community Services. The program provides Personal Care Attendant program screening for eligibility support, training and coaching Personal Care Management Consumers, and those involved, who are calling in with questions, Personal Care Management Surrogates or administrative proxies. Responsible for supervising all activities and personnel associated with performing tasks and work processes assigned to the group. Actively participate as a member of the department team and the larger organization in support of business objectives.

Essential Duties

Staff

• Train and develop team through challenging assignments-
• Maintain Handbook on Incoming Call Procedures
• Maintain Handbook on PCM Referrals best practices, and tips, including duplicative services knowledge.
• PCM regulations, PCM Operating standards, PCM Contract are source documents for all operations.
• Cross-train and build redundant capabilities within team
• Supervise daily activities to ensure group and individual productivity. Establish best practices and standard operating procedure drafts for any process improvement.
• Create yearly performance reviews with informal quarterly feedback

Operations

• Oversee phone system for PCM referrals and PCM operations, and provide reports of staff/program outcomes.
• Oversee PCM referrals from other sources, and insure good quality in entry and processing to initial contact to Skills Trainer assignment.
• Manage staff and workload to complete work in timely and accurate manner
• Develop, measure, and report meaningful key metrics: PCM Referrals, Initial Contact and Transfer to Voice Mail tracking for quality in notes and follow up occurs.
• Establish group targets and strategy for achieving targets. PCM Referral to Initial Contact is 3 days. Call back from Transfer to Voice Mail is 3 days.
• Identify, design, and implement process improvements
• Use technology to reduce manual effort and resulting rework. Offer input to Zuke for efficiencies.
• Support other team functions as necessary

Communication

• Coordinate with other programs as needed to benefit the consumer experience.
• Lead team meetings
• Liaise with other departments as necessary
• Serve as point of escalation for external contacts
• Encourage and provide free flow of bi-directional communications

Other

• Support overall mission and objectives of Tempus Unlimited
• Must report all suspected incidents of consumer sexual abuse, physical abuse and neglect to the Disabled Person Protection Commission (D.P.P.C.).
• Perform other duties as assigned by PCM Program Manager, or PCM Program Director.

Competencies

• Ability to supervise and direct staff
• Excellent organizational skills
• Attention to accuracy and detail
• Strong interpersonal skills – telephone skills
• Excellent oral and written communication
• Good computer and analytical skills
• Innovative thinking
• Ability to maintain confidentiality
• Perform all other duties as may be required.

Required Experience

Personal Care Attendant program intake, consumer support, skills training or other direct PCA program consumer services.

Education

Bachelor's degree in Human Services or related field

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk and/or hear. The employee is frequently required to sit; stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Travel

Travel is required for this position. Must have a valid driver's license and reliable transportation.

Other Duties

Note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Benefits

Tempus Unlimited offers great benefits that foster a happy fulfilling human work experience. We also have an array of growth opportunities for our employees to develop your career and enhance your experience.

• Sign on bonus
• Referral bonus
• Work/Life Balance - flexible work schedules
• Paid time off - 25 days per year for full time staff
• 14 paid Holidays
• Tempus Wellness - Medical, Dental, Dependent Care Reimbursement, FSA and HSA
• Basic Life, Short Term and Long Term Disability
• On-site gym (Stoughton Location) and wellness initiatives
• Annual Reviews with merit based increases
• Employee Recognition Program
• Financial Wellness - 403(b) Retirement Plan with matching
• Continuing Education, Training and Advancement opportunities

Work Authorization/Security Clearance

All offers of employment made by Tempus Unlimited are contingent upon satisfactory background check results. Pre-employment background checks will be conducted on all candidates that are offered a position at the agency in compliance with program policy as well as state and federal regulations. From time to time, these checks may be conducted on current employees to ensure compliance with all state and federal regulations and contracts.

EEO Statement

Equal Employment Opportunity is a fundamental principle at Tempus Unlimited, Inc. where employment from recruiting through the end of employment is based upon professional capabilities and qualifications without discrimination because of race, color, religion, sex, age, sexual orientation, veteran status, national origin, disability or any other characteristic as established by law. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Job Family: SupervisorJob Function: SupervisoryHourlyHiring Rate: 28 USDTravel Required: Yes

Compensation details: 28-28

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