Studio Receptionist - Yabu Pushelberg : Job Details

The Studio Receptionist is an integral part of our NYC operations, ensuring a smooth, efficient, and welcoming environment for employees and guests. As the first point of contact, you are responsible for maintaining a highly organized front desk, managing various administrative tasks, and contributing to the positive culture of the office. Success in this role means being proactive and using creative problem-solving to assist with the daily workflow and organization of the space. You will facilitate a positive environment through your friendly and hospitable presence, ensuring a warm welcome for everyone who enters the studio. As a premier brand in luxury hospitality, the Studio Receptionist plays a critical role in bringing the Yabu Pushelberg experience to life, creating a welcoming and memorable first impression for everyone who enters the studio. Responsibilities:Office Operations & Maintenance: • Manage office supplies inventory, placing orders and maintaining stock levels efficiently. Administrative Support: • Act as the primary point of contact for visitors, clients, and vendors, providing a professional and welcoming first impression. • Provide comprehensive administrative support to the founding partners, senior leadership and various departments as needed. Assist with scheduling meetings, preparing meeting rooms, and organizing necessary materials. • Manage incoming and outgoing correspondence, including mail, deliveries, and general inquiries with discretion. • Manage the reception area, ensuring it is tidy and presentable at all times. • Handle incoming calls, visitors and direct them appropriately. • Daily review of the [email protected] inbox and direct queries to the appropriate department • Assist Studio Manager with other tasks as required. Qualifications: • Proven experience in a reception, administrative assistant, or similar client-facing role. • Strong organizational skills with excellent attention to detail. • A welcoming and professional demeanor with outstanding communication skills. Proficiency in Microsoft Office Suite and general office software. • Ability to manage multiple tasks and prioritize effectively in a fast-paced environment. • A proactive approach to problem-solving and a knack for anticipating needs. • High school diploma required; post-secondary education in a relevant field is an asset. Personal Attributes: • Positive, approachable, and professional demeanor. • Resourceful and adaptable, with a can-do attitude. • Self-motivated and able to work independently with minimal supervision. • Discreet and able to handle confidential information with integrity. • A strong team player who enjoys supporting colleagues Yabu Pushelberg is an Equal Opportunity Employer and is dedicated to fostering a diverse and inclusive workplace. We value the unique perspectives and backgrounds of all our employees and are committed to ensuring that everyone has an equitable opportunity to succeed and thrive. Our goal is to create an environment where every individual feels respected, valued, and empowered to contribute their best. We actively encourage applications from individuals of all backgrounds. Together, we strive to build a workforce that reflects the diverse communities we serve and to uphold the highest standards of fairness and inclusion in every aspect of our organization. Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.