Student Office Assistant - University of Kansas : Job Details

Job Description 85% - Clerical and receptionist tasks including data entry, filing, copying, scanning, drafting and editing documents, answering phones and assisting visitors to the office. 15% - Other duties as assigned, such as scheduling appointments, running on-campus errands, assisting with department website, etc. Disclaimer The University of Kansas prohibits discrimination on the basis of race, color, ethnicity, religion, sex, national origin, age, ancestry, disability status as a veteran, sexual orientation, marital status, parental status, gender identity, gender expression, and genetic information in the university's programs and activities. Retaliation is also prohibited by university policy. The following persons have been designated to handle inquiries regarding the nondiscrimination policies and are the Title IX coordinators for their respective campuses: Director of the Office of Civil Rights & Title IX, [email protected], Room 1082, Dole Human Development Center, 1000 Sunnyside Avenue, Lawrence, KS 66045, 785-###-####, 711 TTY (for the Lawrence, Edwards, Parsons, Yoder, and Topeka campuses); Director, Equal Opportunity Office, Mail Stop 7004, 4330 Shawnee Mission Parkway, Fairway, KS 66205, 913-###-####, 711 TTY (for the Wichita, Salina, and Kansas City, Kansas medical center campuses). Required Qualifications

Experience with MS Office, especially Excel and Word as shown in application materials.

3.0 KU GPA.

Position Overview Student office assistant duties include assisting faculty and staff, clerical and receptionist tasks; including, filing, data entry, copying, scanning, drafting and editing documents, answering phones and assisting visitors to the office. Other duties may include assisting with the departmental website, scheduling appointments, running on-campus errands and other duties as assigned. Office assistants normally work 5-10 hours per week. Successful candidates will have strong computer skills with working knowledge of Microsoft Office applications, exceptional written and verbal communication skills, organizational and interpersonal skills, as well as being self-motivated, reliable, and able to work diligently. This position requires a self-starter who can multi-task, think creatively, learn quickly, solve problems, see tasks through from beginning to end, and use of discretion in handling confidential information. Student hourly positions working for the AE department will have GPA reviews at the end of each semester. If the KU GPA drops below 3.0, the position can be terminated. Additional Candidate Instruction A complete application includes:

• online application
• resume
• cover letter

To ensure consideration apply before the application review date 6/10/2025. Position Requirements

During the semester term of the appointment, the student hourly must be enrolled in no fewer than 6 credit hours. For summer periods the student hourly must: (1) have been enrolled in no less than 6 hours in the past spring semester or (2) be pre-enrolled in the upcoming fall semester in no less than 6 hours or (3) be enrolled in summer session or (4) be admitted to study in the upcoming fall semester. Student Hourlies may be undergraduate or graduate students. (Exceptions granted for GRA/GTA/GA appointments DO NOT apply to Student Hourly appointments).

Employment Conditions (1) Student employees are not eligible for remote work arrangements unless an exception is approved by the unit leadership and HR. (2) This is an hourly/non-exempt position. A student employee cannot hold an hourly/non-exempt position and a salaried/exempt graduate or undergraduate position (GRA/GTA/GA/RUA/RGA) concurrently.