Student Assistant - Program & Administrative Analyst - UNIVERSITY ENTERPRISES : Job Details

Description The California Department of Transportation (Caltrans) is seeking to hire a Student Assistant in the Staff Services division. As a valued member of the Caltrans team, you make it possible for the Department to provide a safe and reliable transportation network that serves all people and respects the environment. Under direction of the Resource Manager, a Staff Services Manager I, the Student Assistant, in a learning capacity, will learn and assist with a variety of resource and administration efforts for the Director's Office. This position will perform duties in such areas of front desk reception, ground mail distribution, job aids/desk manuals, office procurement, property control, facilities, safety, and records retention. The incumbent also works with Executive Manager and staff in the Director's Office, Accounting (DOA), Division of Procurement and Contracts (DPAC), Information Technology (IT), and Building Operations (BOC) to contribute towards the department's Mission and Goals. RequirementsConditions of Employment This is a part-time, temporary, non-benefited, student position. Employment in all positions with University Enterprises, Inc. is dependent upon the mutual consent of University Enterprises, Inc. and the employee. This means that either University Enterprises, Inc. or the employee can, at any time, terminate the employment relationship at will, with or without cause. Depending on the type of position you are applying for, a pre-employment background check consisting of one or more of the following may be conducted: employment history, professional references, criminal check: educational verification (degree, license, or official transcript) or DMV clearance. Applicants will be required to pass required pre-employment checks to the satisfaction of University Enterprises, Inc. (UEI) and the hiring Agency or Department. UEI does not allow students to hold more than one UEI Job at a time, or work in more than one account per pay period. UEI employees who are considering leaving their current UEI Student assistant position for a different UEI student assistant position should inform their supervisor in writing and provide at least a week's notice. UEI is not a multi-state employer. UEI only employs candidates who live and work in the state of California. If selected for the position you must reside in California and all work must be performed in the state of California throughout the course of employment. Prerequisites Must be a college student attending classes during the regular term (Fall, Spring and Winter, if applicable), at one of the accredited colleges or universities on our affiliation list. To view our current affiliation list please paste the following URL into your browser: Students must be enrolled in at least six-semester units or nine quarter units for undergraduate students; four-semester units or six quarter units for graduate students. Students declared major must match the major(s) listed in the job posting. Majors/Fields of Study Business Administration, Communication Studies, Psychology, Public Administration, Public Policy & Administration, Sociology Work Schedule Flexible workdays and work hours, Monday - Friday, between 8 AM - 5 PM. The final work schedule will be determined by the supervisor. Hybrid work schedule may be applied. Additional Work Schedule Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday - Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, summer). Compensation $18.27 - $24.62 per hour Minimum Qualifications

• Must maintain a minimum cumulative 2.0 GPA.
• Must complete each term with minimum unit requirements for Undergraduate and Graduate student classifications. Proof will be collected at the end of each Spring and Fall term.
• The Student Assistant must possess good communication and organization skills, ability to learn basic office equipment and computer programs such as Microsoft Outlook, Word, Excel, PowerPoint, Adobe PDF, WebEx, and Microsoft Teams.
• The Student Assistant must have the ability to work in a team environment, be open to new and different ideas and opinions, set appropriate boundaries in the creative thinking process.
• Good judgment, tact, and ability to communicate effectively, must maintain a high level of ethics are expected of the Student Assistant.
• Maintain proper communication, composure and diplomacy with all staff and management levels, including Executive Management, District and Programs within the Department, public and private agencies, and special transportation interests external to the Department, including Federal and State legislators, staff of the Governor's Office and California State Transportation Agency (CalSTA).
• Must be able to keep all correspondence and information confidential.

Preferred Qualifications

• As a Student Assistant, the Student is expected to learn and comprehend the following competencies as described below in order to successfully perform the essential functions of the job, while adhering to and promoting the Department's Mission, Vision, Values, Strategic Imperatives and Goals.
• Flexibility and Managing Uncertainty: Adjusts thinking and behavior in order to adapt to changes in the job and work environment.
• Reliability: Ability to demonstrate dependability in meeting commitments, and providing a consistent work product. Takes responsibility for individual actions in order to meet deadline demands.
• Conflict Management: Recognizes differences in opinions and encourages open discussion. Uses appropriate interpersonal styles. Finds agreement on issues as appropriate. Deals effectively with others in conflict situation.
• Teamwork and Collaboration: Sets team structure. Organizes, promotes team cooperation and encourages participation. Capable of cross functionality and working well with others on a team to achieve personal goals, team goals, and organizational goals. Takes responsibility for individual actions in order to achieve consistent results.
• Organizational Awareness: Contributes to the organization by understanding and aligning actions with the organization's strategic plan, including the mission, vision, goals, core functions, and values.
• Communication: Expresses oneself clearly in all forms of communication. Gives feedback and is receptive to feedback received. Knows that listening is essential. Keeps other functional units informed as appropriate.
• Planning and Results Oriented: Organizes and executes work to meet quality standards, following organizational processes, and demonstrating continuous commitment.
• Thoroughness: Ensures that work and information is complete and accurate. Ensures that assignment completion dates are met. Maintain documents and reports on work progress.
• Under the amendment to Government Code Section 18220, state agencies shall give preference to a qualified applicant (up to 26 years of age) who is, or has been, a dependent child in foster care, a homeless youth, a formerly incarcerated youth, or a victim of human trafficking.

Duties and Responsibilities

• In a learning capacity, the Student Assistant will perform day-to-day operations of the Director's Office including office support, front desk reception. Independently reviews incoming mail and analytically determines how correspondence will be assigned and what type of response is needed. Answer public calls, gathers and dispenses public inquiries to District/Program for response while referencing a variety of sources and explain rule and regulations. Maintains administrative files, light rail passes distribution log. Distributes payroll warrant and stipend/travel expense claim check. Updates and maintains various contact lists, templates, and spreadsheets for the directorate. Assist in scheduling, maintenance of conference rooms and phone bridge reservation for various statewide meetings.
• In a learning capacity, the Student Assistant will assist the Facilities and Security liaison working directly with the Building Operations Center (BOC) on employee access cards, employee ergonomic evaluation requests, furniture re-configurations, emergency evacuation coordination, facility alteration requests, space needs, and moving services. Secures and maintains safety flyer in the office such as evacuation maps, workers compensation injury information and Whistle Blower Act information etc. Maintain and update directorate office's name plate and lobby Directory Panel.
• Assist the Director's Office Training Coordinator and Learning Management System (LMS) Session Administrator. Tracks and monitors staff compliance with mandatory training (Sexual Harassment, Diversity, Title VI, IT Security Awareness, Strategic Planning, etc.), periodically records training certificates in the Learning Management System (LMS).
• In a learning capacity, the Student Assistant will assist the analyst responsible for property control in coordinating annual equipment inventory analysis, updating the office inventory spreadsheets, evaluating equipment needs, surveying out surplus inventory, and ensuring the office stays current on statewide property control forms, requirements, and procedures.
• Assists Procurement Liaison to purchase office supplies, non-IT/IT procurement, works with the Resource Manager to process and monitor office contracts, prepares invoice payments, and to maintain procurement documentation required by the Department of General Services (DGS) and ensure in compliance with DPAC policies.
• In a learning capacity, the Student Assistant will assist with other team members to set up IT equipment needs, orders office supplies, updates phone directories for new staff and follows up on new employee payroll processes.
• Supports the Executive Manager, Chief of Staff, Chief Deputy Director, and Director and other duties as needed.

Physical Requirements Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers and scanners with or without a reasonable accommodation. This position requires interaction with many individuals and the ability for employees to work together in a cooperative manner. The Student Assistant may be required to sit for long periods of time using a keyboard and video display terminal. Requires occasional bending, stooping, and kneeling. The incumbent may occasionally take transportation (car, light rail, bike, walk, or other alternatives) to other state facilities for training, performing desk duties and meetings Working Conditions Work is performed in an office environment. The work environment is fast-paced, and requires considerable flexibility in managing time, priorities, and assignments. At times it can be demanding. The Student Assistant will work in a climate-controlled office under artificial lighting and will use a telephone, computer keyboard, mouse and monitor to complete tasks. The work site may have limited viewing access to outdoors. Application Instructions Please complete all fields of the employment application. Include your educational history in the Educational Experience section and any employment history in the Employment Experience section of our application. In addition to your resume, please upload your most recent transcripts. Apply by: Close of Business Day September 5th, 2025.