Streets Administrative Assistant - Part Time - Town of Brownsburg : Job Details

DescriptionPrincipal Function: The Administrative Assistant for the Street Department is responsible for maintaining department files, answering phone inquiries, and scheduling. Essential Duties and Responsibilities: Duties include, but are not limited to:

• Providing clerical/administrative support to the Streets Department.
• Scheduling appointments, meetings, conferences, and other related events.
• Communicating with various individuals regarding activities, itineraries, and related issues.
• Collecting information on various projects, performing data entry, and providing copies.
• Preparing and maintaining department inventory, records, and reports as assigned.
• Assist with greeting and answering questions that residents/customers have regarding Town policies, standards, and ordinances; routing calls and residents/customers to appropriate staff and returning missed calls in a timely manner.
• Serves as a liaison between the Street Department and other Town personnel, Town Manager, Assistant Town Manager, Town Council, community groups, and members of the public, including receiving and recording messages and complaints, responding to inquiries, providing assistance, and communicating the department's messages and directives.
• Performs various administrative duties, including composing, typing, copying, and/or processing various documents, such as correspondence and meeting agendas and notices; maintaining organized files; entering data on the computer; ordering office supplies as needed; and opening and prioritizing department mail.
• Assist with coordinating, developing, and distributing agendas, commissions, and committees as required.
• Responsible for preparing daily deposits, work orders, and mailing various letters.
• All other duties as assigned by the Street Superintendent and his/her designee.

RequirementsQualifications: To perform this job successfully, an individual must be able to perform each essential duty according to the requirements of the Town of Brownsburg. The requirements below represent the required knowledge, skill, and/or ability. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities. Education and/or Experience: An Associate's Degree in Business Administration or a related field; may substitute three (3) years of administrative experience for a degree. Must have three (3) years of customer service experience. Knowledge, Skills, and Abilities:

• Ability to practically apply standard bookkeeping principles, including making simple arithmetic calculations and preparing invoices and purchase orders.
• Ability to read and interpret building plans and specifications.
• Ability to work on several tasks simultaneously and complete assignments effectively amidst frequent distractions and interruptions.
• Ability to successfully manage change.
• Knowledge of computers with advanced experience in Microsoft Office, Word, Outlook, and Excel.
• Ability to maintain strict confidentiality regarding Town issues.
• Thorough knowledge of and ability to apply OSHA safety policies and procedures, ensuring proper operation and maintenance of department equipment.
• Ability to coordinate and effectively communicate orally and in writing, including the ability to listen to co-workers.
• A genuine commitment to quality on behalf of the Town while building a culture committed to excellence is mandatory.
• Must have and maintain a verifiable Driver's License, demonstrated safe driving record, and remain insurable through the Town's liability insurance carrier if applicable.