STAFF ASSISTANT - State of Illinois : Job Details

Job Requisition ID: 48819Closing Date: 09/10/2025​Agency: Department of Children and Family ServicesClass Title: ADMINISTRATIVE ASSISTANT II - 00502Skill Option: NoneBilingual Option: NoneSalary: Anticipated Starting Salary $6242/month; Full Salary Range $6242-$9021/monthJob Type: SalariedCategory: Full TimeCounty: SangamonNumber of Vacancies: 1Bargaining Unit Code: RC028 Paraprofessional Human Services Employees, AFSCMEMerit Comp Code:This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.Why Work for Illinois?Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger—something that touches the lives of every person who calls Illinois home.No matter what state career you're looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.Position OverviewThe Illinois Department of Children and Family Services is seeking an organized, professional, and results oriented individual to serve as Staff Assistant to the Chief of the Office of Child and Family Policy. Under general direction, this position will provide input and analysis to the Chief regarding sensitive and confidential strategies of management. The position will serve as liaison between the Chief and other administrative and support staff throughout the agency and in other agencies and organizations, while coordinating and performing special projects. This position provides a great opportunity for someone who is focused on ensuring that supportive functions and processes are fulfilled in an efficient, effective manner. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and strong leadership and communication capabilities. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.Essential FunctionsServes as Staff AssistantServes as liaison between the supervisor and other administrative and support staff throughout the agency and in other agencies and organizations, including Secretary of State and the Joint Committee on Administrative RulesCoordinates and performs special projectsArranges and organizes management meetingsPerforms other duties as required or assigned which are reasonably within the scope of the duties enumerated aboveMinimum QualificationsRequires knowledge, skill, and mental development equivalent to completion of four years of college, preferably with courses in public or business administrationRequires two years of professional experience in a public or private organizationPreferred Qualifications3 years of professional experience as an administrative assistant in a public or business organization3 years of professional experience serving as a liaison for a public or business organization3 years of professional experience conducting special projects in a public or business organization3 years of professional experience conducting research in a public or business organization3 years of professional experience in the drafting and filing of administrative rules for a public or private organizationConditions of EmploymentRequires ability to pass a background checkRequires ability to travel in the performance of duties. Requires appropriate, valid driver's licenseThe conditions of employment listed here are incorporated and related to any of the job duties as listed in the job descriptionAbout the AgencyDCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.Work Hours: Monday-Friday 8:30am-5:00pmWork Location: 4 W Old State Capitol Plz, Springfield, Illinois, 62701-1222Agency Contact: Lily KoehlEmail: [email protected] Group: Office & Administrative SupportPUC#: 90691312This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).APPLICATION INSTRUCTIONSUse the “Apply” button at the top right or bottom right of this posting to begin the application process.If you are not already signed in, you will be prompted to do so.State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.If you have questions about how to apply, please see the following resources:State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job AidNon-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:...@[email protected]