Sr. Project Manager - UCSF Health : Job Details

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Job SummaryInvolves managing the planning and execution of Support Services and Facilities initiatives, including procurement strategies, logistics optimization, inventory management, and the implementation of new systems or processes to support clinical operations. Responsibilities include collecting, developing, and analyzing operational data to determine project requirements and preparing information regarding product specifications, sourcing options, equipment, cost estimates, and implementation timelines.

Building MaintenanceFull Time85606BRJob SummaryInvolves managing the planning and execution of Support Services and Facilities initiatives, including procurement strategies, logistics optimization, inventory management, and the implementation of new systems or processes to support clinical operations. Responsibilities include collecting, developing, and analyzing operational data to determine project requirements and preparing information regarding product specifications, sourcing options, equipment, cost estimates, and implementation timelines.The Sr. Project Manager is responsible for all aspects of the design and construction of highly complex, significant projects and/or highly specialized and critical components within these projects. Projects are highly complex, critical, and significant in scope and nature, having both the biggest budget and longest timeline. The PM works under little to no direct supervision but will escalate highly sensitive issues or issues outside their scope to their manager as well as can serve as a lead to lower-level project managers. The Project Manager exercises independent judgment in selecting methods and techniques for obtaining satisfactory results and may oversee, manage, supervise, or provide guidance to other Project Managers and/or Analysts.The Sr. Project Manager (Sr. PM) is accountable for all aspects of Support Services and Facilities project management, including monitoring contract compliance and coordinating services in support of clinical & non-clinical departments to ensure projects are delivered on schedule, with high quality, cost-effectiveness, and alignment to organizational goals. This includes end-to-end management of initiatives from strategic planning and cost estimation through execution and post-implementation evaluation, including risk mitigation, compliance with regulatory requirements, and vendor oversight.The Sr. PM partners with Support Services and Facilities Leadership, Category Managers, and Operations leaders to organize, plan, and manage initiatives such as sourcing transformations, inventory optimization, technology deployments (e.g., ERP, MMIS), and logistics enhancements across multiple facilities. Responsibilities include vendor selection and management, negotiation of contracts and service levels, and coordination of internal stakeholders including clinical, IT, finance, and operations teams.The Sr. PM is responsible for monitoring project progress and outcomes, resolving highly complex challenges, and ensuring compliance with organizational policies, regulatory standards, and patient safety goals. This individual communicates project status and impacts to stakeholders and executive leadership, serving as a key point of contact for high-visibility Support Services and Facilities initiatives. Projects may include clinical product conversions, centralized distribution models, or large-scale procurement redesigns.This role requires the highest level of critical thinking, problem-solving, and change leadership. Projects often impact clinical care environments, requiring collaboration across departments and a deep understanding of healthcare operations. The Sr. PM will also mentor and coach junior team members in supply chain project management best practices, process improvement methodologies, and stakeholder engagement throughout the project lifecycle.The Sr. Project Manager operates with a high degree of autonomy, using sound judgment to choose strategies and tactics for achieving outcomes. While they are expected to escalate only the most sensitive or high-risk issues to leadership, they may also serve as a lead or advisor to other project managers and analysts, guiding complex, mission-critical Support Services and Facilities transformation efforts.The final salary and offer components are subject to additional approvals based on UC policy.Your placement within the salary range is dependent on a number of factors including your work experience and internal equity within this position classification at UCSF. For positions that are represented by a labor union, placement within the salary range will be guided by the rules in the collective bargaining agreement.The salary range for this position is $110,400 - $235,400 (Annual Rate).To learn more about the benefits of working at UCSF, including total compensation, please visit: Department DescriptionSupport Services, Supply Chain, and Facilities at UCSF Health are critical operational departments that ensure the safe, efficient, and high-quality delivery of patient care across one of the nation's leading academic health systems. Together, these departments encompass over 1,500 staff and leaders responsible for managing more than $2 billion in annual expenses. They support six hospital campuses and a growing network of ambulatory surgery centers (ASCs) and clinics across Northern California. Services include environmental services (EVS), food and nutrition, patient transport, security, linen, biomedical engineering, materials management, facilities operations, and capital infrastructure. These integrated teams play a vital role in advancing UCSF Health's mission of excellence in patient care, innovation, and service.Required Qualifications

• Bachelor's degree in related area and / or equivalent experience / training.
• 7+ years of relevant progressive experience
• Expertise in Project Management and Operational Execution
• Proven ability to lead complex, multi-site projects across diverse functional areas including EVS, facilities, and supply chain, using formal project management methodologies (e.g., PMI, Agile, Lean).
• Strong Business Acumen and Financial Analysis Skills
• Deep understanding of healthcare cost structures and budgeting, with the ability to build business cases, evaluate ROI, and make data-driven recommendations aligned with enterprise strategic goals.
• Advanced Process Improvement and Change Management Capability
• Skilled in applying Lean, Six Sigma, and continuous improvement frameworks to streamline workflows, reduce waste, and drive cross-departmental efficiencies in clinical and non-clinical operations.
• Advanced analytical, organizational and problem recognition / avoidance / resolution skills.
• High-Level Analytical and Decision Support Competence
• Proficient in synthesizing complex data sets, KPIs, and operational dashboards to identify trends, support executive decision-making, and guide strategic planning.
• Effective Cross-Functional Communication and Stakeholder Engagement
• Ability to navigate and influence across clinical, administrative, and facilities teams; strong interpersonal skills to lead multidisciplinary initiatives and communicate with senior leadership.

Preferred Qualifications

• Master's Degree in related area (MBA, MHA, MS in Supply Chain, etc.)
• Other relative licenses or certifications for Project Management and/or Supply Chain

License/Certification

• PMP / or equivalent experience / training

About UCSFAt UCSF Health, our mission of innovative patient care, advanced technology and pioneering research is redefining what's possible for the patients we serve – a promise we share with the professionals who make up our team.Consistently ranked among the top 10 hospitals nationwide by U.S. News & World Report – UCSF Health is committed to providing the most rewarding work experience while delivering the best care available anywhere. In an environment that allows for continuous learning and opportunities for professional growth, UCSF Health offers the ideal atmosphere in which to best use your skills and talents.Pride ValuesUCSF is a diverse community made of people with many skills and talents. We seek candidates whose work experience or community service has prepared them to contribute to our commitment to professionalism, respect, integrity, diversity and excellence – also known as our PRIDE values.In addition to our PRIDE values, UCSF is committed to equity – both in how we deliver care as well as our workforce. We are committed to building a broadly diverse community, nurturing a culture that is welcoming and supportive, and engaging diverse ideas for the provision of culturally competent education, discovery, and patient care. Additional information about UCSF is available at diversity.ucsf.eduJoin us to find a rewarding career contributing to improving healthcare worldwide.Equal Employment OpportunityThe University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.OrganizationHealthJob Code and Payroll Title000364 FAC PROJECT MGT SPEC 4Job CategoryFacilities & Custodial, Professional and ManagerialBargaining Unit99 - Policy-Covered (No Bargaining Unit)Employee ClassCareerPercentage100%LocationSan Francisco, CACampusMission Bay (SF)Work StyleFully On-SiteShiftDaysShift Length8 HoursSeniority level

• Seniority levelNot Applicable

Employment type

• Employment typeFull-time

Job function

• Job functionProject Management and Information Technology
• IndustriesHigher Education

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