Specialist Student Records - PLANO ISD : Job Details

Position Type: Student Information Systems/Specialist Student Records Date Posted: 4/25/2025 Location: Administration Bldg Closing Date: Until Filled Pay Grade: 790 (Min $23.56 per day) Work Days: 226 Primary Purpose: Provide support and training to all campus personnel regarding enrollment, attendance, student scheduling, master schedules and withdrawals. Maintain accurate student records based on state reporting guidelines. Qualifications: Education/Certification:

• High school diploma or equivalent

Special Knowledge/Skills:

• Proficient with typing, word processing, spreadsheets and file maintenance
• Adept at initiating tasks and compartmentalizing and prioritizing duties and responsibilities
• Strong organization, communication, and interpersonal skills.
• Effective brainstorming and team collaboration
• Ability to manage multiple priorities effectively.
• Ability to develop and maintain effective working relationships.

Experience:

• Three years of relevant work experience

Major Responsibilities and Duties:

• Train and support campus staff on the TEAMS computer software, the Texas Records Exchange (TREx) system, and District and State procedures and guidelines as they relate to student data.
• Maintain District zone maps, address boundaries, sub-division lists, street indexes, lists of temporary commercial residences and apartments along with managing override codes.
• Research and populate student Public Education Information Management System (PEIMS) numbers and Unique Identification (UID) numbers for all campuses in TEAMS computer software.
• Submit weekly enrollment tracking report to Texas Student Data Systems (TSDS); resolve Person Identification Database (PID) and dual enrollment discrepancies.
• Perform periodic queries to identify missing or incorrect student information to ensure accuracy of student data and provide campuses with list of information to correct.
• Process PEIMS student data corrections for all campuses in TEAMS and on TSDS.
• Maintain student PEIMS coding for special programs, disciplinary placements and student transfers.
• Create and maintain master schedules for all campuses
• Process student withdrawals, in-district transfers and no-shows in TEAMS for all campuses.
• Enroll, schedule and maintain attendance for JJAEP, Serenity and Hospital campuses.
• Train, support, and assist campuses with maintaining cumulative folders.
• Assist with student enrollment and scheduling including course adds/drops.
• Assist campuses with grade verification and report card processing each grading period.
• Prepare and distribute student data reports upon request and as needed.
• Research and disseminate information regarding changes to ADA funding.
• Perform enrollment and attendance validations to comply with TEA guidelines.
• Develop annual calendar of key events and report due dates for all campuses.
• Prepare and maintain student records required for TEA audits.
• Maintain Student Records department website.
• Be customer service oriented and maintain a professional approach regarding all district matters
• Be adaptable and flexible in acceptance of changes in techniques and procedures
• Perform other functions that may be assigned by administration and/or supervisor
• Follow all rules, regulations, and policies of Plano ISD and follow directives from supervisor
• Follow attendance policy as assigned by supervisor

Working Conditions: Mental Demands:

• Reading; ability to communicate effectively (verbal and written); maintain emotional control under stress; work with frequent interruptions

Physical Demands/Environmental Factors:

• Frequent standing, stooping, bending, kneeling, pushing and pulling; prolonged use of computer and repetitive hand motions; occasional lifting up to 50 pounds