Specialist IV - Process Specialist IV - sam houston state : Job Details

Posting Details Come and join the Bearkat community! Named after Texas' legendary hero, General Sam Houston, the university boasts a rich historical legacy that resonates with the spirit of Texas, which provides a balance between a peaceful, natural setting and proximity to urban amenities. With a student population of over 21,000, SHSU offers a vibrant and dynamic community. SHSU has a small town feel with large scale opportunities. Located in the Piney Woods region of East Texas and just an hour drive north of Houston, Huntsville provides area residents with a sense of community and belonging. SHSU offers compelling options for individuals seeking a fulfilling and impactful career including a superior benefit package, competitive salaries and a flexible work environment fostering work/life balance. SHSU offers programs that support a healthy work-life balance, contributing to employee well-being and job satisfaction, as well as, professional development opportunities with our educational assistance and dependent assistance programs. Posting Information This position is security-sensitive and thereby subject to the provisions of the Texas Education Code §51.215, which authorizes the employer to obtain criminal history record information. Requisition 202500232S Title Specialist IV - Process Specialist IV FLSA status Non-Exempt Hiring Salary This position is a pay grade 9. Please see Pay Grade Table at: Occupational Category Technical/Para-Professional Department Registrar Division Division of Enrollment Open Date 07/28/2025 Open Until Filled Yes Educational and Experience Requirement Bachelor's degree in a related field. Two years of relevant specialist experience or experience in a related field. Certifications may be required. Experience in Higher Education and specialized work is desirable. A combination of education, experience, and training that would produce the required knowledge and abilities could be considered. Nature & Purpose of Position Performs highly advanced specialist duties for the State & Educational Processes Team and the Office of the Registrar. Primary Responsibilities Performs intricate specialist tasks for the Registrar's Office, such as record maintenance, report compilation, and policy interpretation in compliance areas such as TSI (Texas Success Initiative), NCAA (National Collegiate Athletic Association), CPOS (Course Program of Study), and NSC (National Student Clearinghouse). Provides departmental and/or university information to students, departments, and staff regarding compliance matters. Collaborates with multiple university offices to ensure adherence to federal, state, and university regulations, and implements best practices. Possesses an intermediate grasp of university policy, state and federal regulations, and catalog information and effectively communicates this information to campus staff and students. Ensures an understanding of Sam Houston State University's undergraduate, graduate, and doctoral degree plans, and approved certificate programs. Assists in preparing, reviewing, revising, and distributing documents including manuals, guides, and other correspondence. Offers compliance assistance to campus advisors, staff, faculty, and students. Maintains and updates student records to ensure compliance with TSI, NCAA, NCS reporting, and CPoS regulations and guidelines. Possesses understanding and thorough knowledge of the NSC and how it impacts the university and students. May be involved in submitting reports to the NSC. Participates in reviewing and assessing current procedures and reports to pinpoint potential risks or recurring issues, and effectively communicates findings to their supervisor. Assists in addressing federal/state audit findings by documenting processes, identifying potential issues, and devising optimal solutions. Conducts ongoing research to stay current on compliance knowledge and best practices adopted by peer institutions. Participates in testing of system upgrades and resolves associated processes. Ensures adherence to project timelines, identifies potential issues, and communicates them to their supervisor. Performs additional related duties as assigned. Other Specifications Must possess strong verbal and written communication skills. Works outside regular hours (e.g., events, weekends) as necessary to represent the Office of the Registrar and enhance student success. Prioritizes professional growth by actively engaging in state and regional meetings and conferences, ensuring ongoing development and enhancement of skills and knowledge. Willingness to take multiple inputs and develop new processes. Demonstrates an avid interest in continuously enhancing technical skills and learning new ones; applies advanced technical knowledge and innovation to enrollment service processes and complex functional problem-solving daily. Full Time Part Time Full Time Position NumberQuicklink EEO Statement EEO Statement Sam Houston State University is an Equal Employment Opportunity Employer and Smoke/Drug-Free Workplace. All qualified applicants will receive consideration for employment without regard to race, creed, ancestry, marital status, citizenship, color, national origin, sex, religion, age, disability, or protected veteran status. The University takes seriously the initiative to ensure equal opportunity in the workforce and to comply with Title VII as interpreted by the U.S. Supreme Court. Sam Houston State University is an at will employer. Employees with a contract will have additional terms and conditions. Security-sensitive positions at SHSU require background checks in accordance with Education Code §51.215. Annual Security and Fire Safety Report