Special Events Manager - YMCA : Job Details

POSITION SUMMARY:

The Special Events Manager will help plan and execute events for staff and guests. They help with logistics including scheduling, ordering supplies, and marketing the events. They will also lead trips beyond Estes Park and work collaboratively with many different departments to help build community at the YMCA. They will communicate, organize, and schedule events for groups. The Special Events Manager will also be trained in all program areas and act as a leader among program staff.

OUR MISSION AND CULTURE:Â

We firmly believe in our mission of putting Christian principles into practice through programs, staff, and facilities in an environment that builds healthy spirit, mind, and body for all. We are committed to being welcoming to all people and to making a difference in the lives of our members, guests, and staff. We count on our staff to provide extraordinary mission-based experiences for our guests and each other.

ESSENTIAL FUNCTIONS:

• Communicate with staff and directors to ensure the staff experience is seamless and enjoyable from arrival to departure.
• Manage all logistics, including entering details into software systems, ordering supplies, and creating flyers for events, as well as working with other departments to help execute events.
• Create traditions, facilitate programs, and oversee events like the talent show, holiday celebrations, and community building activities.
• Continually create, plan, and ensure the execution of a wide variety of out-of-the-box activities, cultural events, YMCA sports leagues, and other opportunities for our staff and volunteers from young adults to seniors.
• Oversee group events plus approximately 8 larger guest facing events throughout the year.
• Organize and lead approximately 7-9 events for staff each week.
• Hire, train, and supervise 1-2 seasonal staff to execute events.
• Work varied hours, including nights and weekends.
• Serve as manager in key areas like family programs, adventure activities, crafts, and aquatics, to help supervise in those program areas as needed.
• Manage group registration for programs including online sign up, selection and outfitting of programs, waivers and paperwork required for activity confirmations, and payments.
• Work with Conference and Group Sales for financial accuracy and communication with groups.
• Work with Program Managers to schedule and tailor programs to different groups.
• Create and maintain professional and unbiased relationships with staff and volunteers offering support and guidance at all times.

REQUIREMENTS/QUALIFICATIONS:

• Creative, self-motivated, resourceful, and a team player.Â
• Have good public relations and judgment skills.
• Good organizational skills and ability to complete tasks in a timely and efficient manner.
• Posses enthusiasm for the staff experience and all Program Department offerings.
• Work independently and take initiativeÂ
• Operate in a supportive and professional manner at all times
• Ability to fluently speak, write, and read English
• Be comfortable with technology and administrative duties
• Willingness to assist in other areas if necessary
• Excellent interpersonal skills
• Possess a valid, USA state-issued driverâs license, an acceptable driving record, and comply with YMCA driving rules to be approved to operate YMCA vehicles.
• Be comfortable speaking and presenting in groups of up to 200
• Able to work in a busy, at times high-stress office environment with frequent interruptionsÂÂÂ

GENERAL YMCA OF THE ROCKIES REQUIREMENTS:

• Uphold and reflect the YMCA core values of Caring, Honesty, Respect, Responsibility, and Faith in all functions
• Uphold the YMCA of the Rockies Mission, policies, and programs.
• Possess and demonstrate excellent customer service skills; for example, friendly, personable, helpful, patient, and professional.
• Support the YMCA of the Rockies safety program. Promote safe work practices and a safe environment for guests, members, and staff.
• Promote a cooperative, positive, and flexible atmosphere while working with others in a diverse community.
• Must meet acceptable criminal background check standards.
• All other duties as assigned.

WORK ENVIRONMENT & PHYSICAL DEMANDS:

• Operate professionally under high-stress situations
• Sit and stand, get up and down frequently, and move around during shift
• Lift and carry up to 25 poundsÂ

Note: Employees are held accountable for all duties of this job.This job description is not intended to be an exhaustive list of all duties,responsibilities, or qualifications associated with the job.COMPENSATION PACKAGE & EMPLOYEE PERKS:

• Health, dental, and life insurance
• Generous PTO/Vacation
• Participation in YMCA Retirement Fund (an additional 12% contribution by YMCA after 2 years employment)
• Employer owned rental housing may be available nearby - Contact Human Resources for more information
• YMCA of the Rockies membership
• Discounted childcare, summer day camp, and summer overnight camp
• Discounted nights at YMCA of the Rockies lodges for friends & family
• Ski passes to nearby resorts
• Free or discounted gear rentals for outdoor adventures
• View all YMCA of the Rockies employee perks by visitinghere

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