Special Events Coordinator (Part-Time) - Hofstra University : Job Details

Position Details Position Information About Hofstra Hofstra University is nationally ranked and recognized as Long Island's largest private university located in Hempstead, N.Y. When you work at Hofstra, you join a team of talented professionals committed to preparing students for the challenges of tomorrow, in an environment that cultivates learning through the free and open exchange of ideas for the betterment of humankind. The work we do at Hofstra supports the education and well-being of our students, and the workforce of the future. While working towards this mission, employees can take advantage of many enriching experiences on campus. Whether it's a lunchtime lecture, a Division I NCAA athletics game, a musical concert, a theatre performance, or a visit to one of our two accredited museums, there is always something exciting to do at Hofstra. Enjoy the ease of going to the fitness center, taking a swim, or grabbing a bite to eat without having to leave our beautiful campus! Hofstra University is dedicated to recruiting and retaining a highly qualified and diverse academic community of students, faculty, staff, and administrators respectful of the contributions and dignity of each of its members. We welcome applications from individuals of all backgrounds and experiences and are committed to building a diverse and inclusive community. Position Title Special Events Coordinator (Part-Time) Position Number 896317 Position Category Administration School/Division Office of the President (division) Department Government and Community Affairs - Office of the President Full-Time or Part-Time Part-Time Description Reporting to the Associate to the President for Government and Community Affairs, the Special Events Coordinator assists with the planning, support, and execution of special events coordinated through the Office of the President that create excitement and engagement between groups of stakeholders and audiences to build upon the Hofstra brand. This is a highly visible role that requires the ability to cultivate and maintain relationships with various constituencies. This position requires a flexible work schedule, including early mornings, late evenings and/or occasional weekends to support extended student services. Responsibilities include, but are not limited to:

• Coordinates and executes events and campus visits for high-profile distinguished guests as initiated by the Associate to the President for Government and Community Affairs and the Senior Advisor and Chief of Staff to the President.
• Works closely with relevant teams, including the Office of the Provost, Marketing and Communications, Development and Alumni Affairs, Center for Civic Engagement, the Cultural Center, and Student Enrollment, Engagement, and Success, to ensure events are executed at the highest level including, pre-planning, event execution, and post-debrief.
• Assists with managing external events and sponsorship inquiries and manages logistics to foster community relationships. Ensures successful external event execution.
• Provides support to a wide range of events and activities, including meetings, events at the President's residence, receptions, Board of Trustee functions, high profile speakers, dinners, community events, and commencement activities.
• Participates in planning meetings with internal and external stakeholders to prepare for upcoming events. Informs special event stakeholders of University policies and procedures related to the functions of the unit.
• Assists in crafting and delivering communication plans for all events such as email, social media, and signs, maintaining and integrating University brand standards.
• Assist with in-person setup, guest registration, event support, and break-down of on-campus events, including evenings and weekends as necessary.
• Performs other related duties as assigned.

Qualifications

• Bachelor's degree required.
• A minimum of three years of related professional experience in an institution of higher education or other field that is related to the functions of the position.
• Ability to work independently and collaboratively in a demanding and complex work environment, to carry out assignments in a timely manner, and to adapt to changing situations and priorities.
• Demonstrated ability to communicate effectively, orally and in writing, with a diverse population of internal and external constituencies utilizing a high level of interpersonal and customer service skills to resolve problems, respond to inquiries, and obtain and disseminate information.
• Strong organizational skills to establish goals, priorities, and manage multiple events and tasks with varying timelines.
• Knowledge of event planning best practices.
• Proficiency with the use of Microsoft Office applications.

Preferred Qualifications

• Professional experience in event planning within a higher education, government, or community-based organization preferred.

Special InstructionsDeadline Open Until Filled Date Posted 09/29/2025 EEO Statement Hofstra University is an equal opportunity employer and is committed to extending equal opportunity in employment to all qualified individuals without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national or ethnic origin, physical or mental disability, marital or veteran status or any other characteristic protected by law. Salary/Salary Range $40 per hour Additional Information Hofstra University provides the above salary* as a good faith estimate of the starting pay range which considers factors such as (but not limited to) scope and responsibilities of the position, candidate's work experience and education. In addition to the salary offered, we offer a collegial and inclusive culture, and a benefits program which includes generous paid time off, paid holidays, tuition remission for employees and eligible dependents, and a retirement plan with University contributions. *Salary ranges indicated for positions covered under a Collective Bargaining Agreement are in accordance with the CBA.