Software Vendor Analyst - Vaco by Highspring : Job Details

Vaco has an exciting opportunity for a Software Contracts/Vendor Analyst for a hybrid opportunity in Pittsburgh, PA (15206) or New York, NY (10007).

The ideal candidate will have 3+ years of experience working with software contracts and vendor management.

Please no third party or c2c solicitations

Responsibilities:

• Lead end-to-end software procurement: Serve as single point of accountability for vendor evaluations, contract negotiations, renewals, and strategic vendor relationship management across all teams
• Build foundational systems: Design and implement a centralized system of record for software tools, licenses, usage tracking, and create comprehensive dashboards for leadership decision-making
• Drive cross-functional collaboration: Partner with Legal, Finance, IT, and Security to establish streamlined approval workflows and define clear handoff processes between functional teams and centralized support
• Optimize costs and mitigate risks: Identify opportunities for tool consolidation, license optimization, improve forecasting accuracy, and ensure compliance with internal policies and regulatory requirements
• Develop scalable processes: Create transparent, easy-to-follow procurement policies and serve as strategic advisor to business leaders on software decisions

Required Qualifications:

• 3+ years of experience in enterprise systems architecture, business systems analysis, or strategic operations roles at tech companies
• Proven track record of building scalable processes and systems from scratch in fast-paced environments
• Strong vendor negotiation and contract management experience with SaaS/software vendors
• Systems thinking and product management approach to operational challenges
• Excellent cross-functional collaboration and stakeholder management skills
• Data-driven approach to problem-solving with experience creating dashboards and reporting
• Entrepreneurial mindset with bias toward action and comfort with ambiguity

Preferred:

• Experience with procurement management tools (e.g., Zip) and integrations
• Background in IT asset management or software license optimization
• Familiarity with security and compliance frameworks in software procurement
• Experience working with Legal teams on contract standardization and risk assessment
• Knowledge of SaaS pricing models and negotiation strategies
• Previous experience in high-growth tech companies with complex software ecosystems

Desired Skills and Experience

Procurement, contracts, contract analysis, vendor management, vendor manager, software contracts, software assets, asset management, MS Excel, spreadsheets, Vendor evaluations, vendor negotiations, contract negotiations, dashboards