Shipping and Mail Coordinator - Universities of Wisconsin : Job Details

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.Position Title:Shipping and Mail CoordinatorJob Category:University StaffEmployment Type:RegularJob Profile:Shipping and Mail CoordinatorJob Duties:Coordinates and executes shipping and mail services for a unit including inventory management and distribution, mail and package receipt and delivery, and shipping and/or delivery of packages. Must be able to lift packages up to 75 pounds to load and unload a truck, as well as deliver the packages to their location on campus.Must pass a pre-work screen to ensure the ability to perform essential physical functions of the position. Must have a valid WI driver's license and be authorized to drive a University vehicle upon appointment. This position will require a criminal background investigation.Key Job Responsibilities:

• Troubleshoots shipping issues and customer complaints

• Maintains records and manifests regarding incoming packages, location, and date of delivery

• Utilizes standard machinery and equipment to load, unload, and transport freight and materials

• Compares identifying information and counts, weighs or measures items outgoing or incoming shipments to verify information against bills of lading, invoices, packing slips, address labels and other records

• Determines policies and procedures related to mail and package receipt and delivery

• Oversees incoming and outgoing shipments. Responsible for inventory management and distribution, mail and package receipt and delivery, and shipping and/or delivery of packages and freight

Department:Parking and Postal ServicesCompensation:Starting at $17.00-$18.00 per hour commensurate with experienceRequired Qualifications:

• Required Certifications: H.S. Diploma

Minimum Experience Required:

• Demonstrated experience operating various computer systems and software.
• Must have or be able to obtain forklift operator certification within six months of appointment.
• Must have the ability to perform physical labor including heavy lifting, bending, stooping, and other motions with or without reasonable accommodation.
• Must have the ability to manually lift up to 70lbs with assistance (e.g. box of paper, bag of salt, etc.), repeatedly, and to transport up to 150lbs via a handcart with or without reasonable accommodation(s).
• Must have the ability to stand and/or walk for long periods of time.

Preferred Qualifications:

• At least one (1) year of customer service experience
• Previous experience with shipping practices and methods to include common carriers, rates, classifications, hazardous material restrictions, and other Federal transportation regulations.
• Work experience with safety guidelines related to the receipt, warehousing, and delivery of items.
• Work experience operating delivery trucks and manual and power material handling (hand truck, hand cart, power pallet-jack, etc.)

Education:

• High school diploma or equivalent is required.

How to Apply:Applicants must submit the following documents using the online application:

• Resume
• Cover Letter

*Please use your application materials to speak to each of the qualifications for this position as listed above. Be sure to describe your relevant experience and areas of expertise, using specific examples from your work and education history. Applicants must complete all required fields and attach all required documents prior to submitting the online application.All final candidates will be asked to provide names, email contact information, and/or phone numbers for three (3) references, with at least one being from a manager or supervisor, during the interview process. Note: Once you have attached your materials and submitted your application, you will not be able to go into the system and change them.To Ensure Consideration: Applications received by the end of the day on 09/2/2025 are ensured full consideration. Applications received after that date may be given consideration. Application materials will be evaluated, and the most qualified applicants will be invited to participate in the next step of the selection process. Incomplete and/or late application materials may not receive consideration.Contact Information:For questions regarding your application and additional options to apply, contact Human Resources at [email protected] or 920-###-####Legal Notices:Reasonable AccommodationsUWO provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact [email protected] or 920-###-####. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.Confidentiality of Applicant MaterialsUWO is a State agency and subject to Wisconsin's Open Records Law. UWO will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin's Open Records law. In certain circumstances, the identities of final candidates and/or the identity of the appointed applicant must be revealed upon request. CBC & Reference Check PolicyAll candidates for employment are subject to a pre-employment screening which includes a criminal background check, work authorization, and verification of education. It will also require you and your references to answer questions regarding sexual violence and sexual harassment. Work AuthorizationUnless otherwise indicated in the job posting, the University of Wisconsin Oshkosh does not offer H-1B or other work authorization visa sponsorship for this position. Candidates must be legally authorized to work in the United States at the time of hire and maintain work authorization throughout the employment term. UW Oshkosh is not an e-verify employer; therefore, STEM extensions are not options for work authorization. Annual Security and Fire Safety Report (Clery Act)For the UWO Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see or call UWO Police Department, at (920) ###-#### for a paper copy. EEO StatementQualified applicants will receive consideration for employment without regard to color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or other bases as defined by federal regulations and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.