Sheriff's Records Specialist II - GovernmentJobs.com : Job Details

The County of Monterey is hiring for a Sheriff's Records Specialist position. The salary range is $3,735.00 - $5,099.00 monthly, and the job is located in Salinas, CA. This is a regular full-time position with job number 23/80I16/04LA in the Sheriff-Coroner department under the Records division. The final filing deadline is open until the position is filled.

The Sheriff's Records Specialist works in the Records Division of the Administration Operations Bureau. This non-sworn position works within a 24-hour, 7-day weekly schedule and independently performs complex specialized law enforcement records work requiring a working knowledge and application of law enforcement codes, vocabulary, and procedures. The ideal candidate will be flexible, adaptable, have strong customer service skills, and be able to communicate effectively. They will demonstrate the ability to process various legal documents, get along with others, and be a team player.

The Eligible List established by this recruitment process may be used to fill current and future vacancies on a regular full-time, part-time, or temporary basis.

• Maintains confidential criminal records related to law enforcement activity; operates, accesses, and queries multiple automated and manual criminal justice information systems and subsystems.
• Processes criminal records such as, warrant, subpoena, restraining order, criminal and traffic citation, felony and misdemeanor warrant, CLETS, NCIC and other criminal records.
• Relays information by telephone or radio, on individuals and vehicles, to officers in the field; and confirms warrant information to field officers for service.
• Reviews warrants, other court and legal documents to verify that information in accordance with applicable regulations, laws, and procedures.
• Transcribes and prepares sensitive reports dealing with highly emotional and often traumatic events.
• Updates information on the status of warrants, seals and purges records in compliance with court orders and state statutes, code citations, accidents, and other reports according to Uniform Crime Reporting standards.
• Audits information for accuracy and completeness and edits according to rules and regulations.
• Researches and compiles data for subpoena compliance, provides information to other law enforcement agencies, courts, attorneys, and the public in accordance with legal requirements governing the release of criminal record information and crime and incident reports.
• Responds to subpoenas and testifies in court or other legal hearings regarding law enforcement records.
• Compiles and prepares a variety of annual, quarterly and monthly reports.
• Sets court dates and identifies conflicts in scheduled court appearances and notifies involved parties.

The successful candidate will have a proven track record demonstrating the following knowledge, skills, and abilities:

• Thorough knowledge of basic functions and activities of a law enforcement agency.
• Thorough knowledge of basic record keeping and accounting methods and procedures.
• Thorough knowledge of computer operating systems.
• Working knowledge of multiple automated and manual criminal justice systems and subsystems; departmental operations, procedures, and regulations; and criminal justice systems.
• Working knowledge of codes, ordinances, and legal procedures for coding, processing, and disseminating criminal history and incident information.
• Working knowledge of criminal justice procedures, functions, and relationships of the criminal justice system, courts, and law enforcement agencies.
• Working knowledge of variety of professional code languages used in law enforcement.
• Working knowledge of penal, vehicle, civil, health and safety, welfare and institutions, municipal and other statutory codes and authorities.
• Working knowledge of standard and legal requirements on confidentiality and privacy.
• Skill and ability to access automated criminal justice information systems to enter, modify, and retrieve data into local, state, and national computer systems.
• Skill and ability to work in a law enforcement environment.
• Skill and ability to develop a working knowledge of departmental operations, procedures, and regulations.
• Skill and ability to understand, interpret, and apply departmental policies, procedures, rules, laws, regulations, ordinances, functions, and processes applicable to the management of local, State and national law enforcement records.
• Skill and ability to perform a variety of detailed clerical work accurately that involves independent judgment with minimal supervision; and make decisions in procedural matters without immediate supervision.
• Skill and ability to handle stressful situations with the public and cope with a variety of individuals who may be hostile, aggressive, irate, uncooperative, and/or emotionally disturbed.
• Skill and ability to maintain cooperative relationships with co-workers, members of the public and others contacted through the course of work; respond appropriately to supervision and direction; and attend and perform duties on a regular, reliable and consistent basis.
• Skill and ability to communicate effectively orally and in writing to prepare reports.
• Skill and ability to use a variety of office equipment such as computer terminals, telephones, cash registers, fax machines, telecopiers or printers.
• Skill and ability to accurately enter and retrieve information into and from a computer system.
• Skill and ability to assume responsibility for a major clerical function to include the resolution of problems.
• Skill and ability to input, update, retrieve, store, purge information, and release data; identify vital information quickly and accurately, utilizing multiple automated and manual law enforcement data and filing systems.
• Skill and ability to enter, modify, and retrieve data into local, state, and national databases.
• Skill and ability to read and process various legal documents such as court orders, booking documents, arrest records, incident records, files, and cases to identify information.
• Skill and ability to use discretion and sound judgment in the handling of restricted or sensitive and confidential information ensuring the security and confidentiality of restricted information.

Any combination of training, education, and/or experience which provides the knowledge, skills, and abilities required for the position is qualifying. An example of a way these requirements might be acquired is: Two years of progressively responsible clerical experience of which one year was performing duties equivalent to the Monterey County class of Sheriff's Records Specialist I.

The required conditions of employment include, but are not limited to the following:

• Possess and maintain a valid California Class C driver license at the time of appointment or the ability to provide suitable transportation that is approved by the appointing authority.
• Be available to work a flexible schedule, including evenings, weekends, holidays, be subject to holdover and callback duty, and during times of disaster and/or emergency.
• Successfully pass and complete a thorough background investigation, which will include a voice stress analysis or polygraph examination.
• Provide a telephone number or means by which employee can be reached.

The County of Monterey offers an excellent benefits package. Please visit our website to view the J Unit Benefit Summary Sheet. This information is not legally binding, nor does it serve as a contract. The benefits listed in the Monterey County Personnel Policies and Practices Resolution or Memorandum of Understanding (MOU) prevail over this listing.

As a condition of employment, prospective employees may be required to submit to a background review which may include a review of information concerning present and/or prior employment, driving record, and record of any criminal convictions. Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary.

Application and selection procedures are available online at or hard copy applications may be obtained from and submitted during normal business hours Monday - Friday, 8:00 AM - 5:00 PM by contacting: Monterey County Sheriff's Office Attn: Human Resources 1414 Natividad Road Salinas, CA 93906 Phone: (831) ###-#### Fax: (831) ###-####

To request reasonable accommodation, contact LynnRose Alig, Human Resources Analyst, at (831) ###-####, or aliglr