Services Coordinator - GovernmentJobs.com : Job Details

The Superior Court of California, County of Butte is now accepting applications for:

Services Coordinator Application Deadline: July 23, 2025 - 11:59 PM

Butte County Superior Court is located in beautiful Northern California, where the valley floor meets the Sierra Nevada and Cascade mountains, approximately 1.5 hours north of Sacramento. At over 1,600 square miles and with a population of approximately 225,000, Butte County is full of natural beauty and provides endless recreational opportunities. It is home to one of the largest municipal parks in the country, Bidwell Park, which boasts over 3,600 acres of hiking and mountain bike trails, swimming holes, picnic areas, golf and disc golf courses, and more! Outdoor adventures also await in places like Lake Oroville, Feather Falls, Table Mountain, and Lassen and Plumas National Forests which border the county to the east. In the county's urban center of Chico, you'll find a vibrant downtown, art, culture, unique restaurants, music, and weekly farmers' markets. Right in the center of it all is the CSU, Chico campus, which provides a stunning backdrop and a variety of events and activities throughout the year.

Butte County Superior Court is a unified superior court operating two facilities, one courthouse in Chico, and another courthouse in the county seat of Oroville. All legal, operational, and administrative functions of the court are governed by the Presiding Judge and the Court Executive Officer. The court has thirteen judicial officers, or eleven judges and two commissioners, and approximately 135 support staff. Despite its size, Butte is recognized throughout the state as a leader in many court collaborations, including self-help services, case management system consortiums, our highly acclaimed and model civic outreach program, and numerous multi-court employee education events. Butte County is home to a community with diverse needs, and the court continually adapts to provide effective and reliable access to justice.

Under general supervision, the Services Coordinator provides judicial and courtroom support, coordinates activities and programs that impact multiple operational divisions of Butte County Superior Court; assists in analyzing and resolving operational issues; and performs related duties as assigned.

The following duties are typical of those performed by the incumbent in this classification; however, other duties may also required:

• Work with other court staff and judicial officers to coordinate coverage for judicial and courtroom assignments, including recommending coverage, coordinating the use of visiting judges, communicating assignments to judicial officers, and preparing assignment orders.
• Coordinate reciprocal judicial assignments.
• Track, monitor, anticipate, and communicate different services coverage needs to internal stakeholders including judicial officers, management, and security.
• Act as the primary contact and liaison for issues and questions related to judicial, court reporter, and interpreter coverage.
• Verify, enter, retrieve, correct, and update data in the case management system.
• Coordinate interpreter services, including scheduling interpreters for regular and ad hoc needs, completing procurement forms, and acting as a liaison with interpreters.
• Maintain a scheduling system of interpreters for various languages and track and report interpreter utilization; update interpreter calendar and notify relevant staff.
• Research information and collect, compile, verify and interpret data for various surveys.
• Assign matters to the appropriate court division; calendar a variety of proceedings and prepare, distribute, and post appropriate calendars.
• Prepare notices, forms, documents, reports, interpreter contracts, and correspondence, and maintain a variety of data.
• Answer telephones, route calls, take messages, greet, and direct visitors as needed.
• Provide information and assistance to both internal and external customers; answer inquiries pertaining to court operations and provide general assistance to those accessing court programs.
• Assist with projects pertaining to assigned duties including those requiring review of organizational policies, procedures, staffing, and other related matters.
• Track and document judicial vacation according to internal procedures.
• Review claim forms for accuracy.
• Manage telephonic interpretation services.
• Manage court reporter scheduling by communicating with internal and external reporters and recommending scheduling options. Prepare and disseminate court reporter schedules.
• Facilitate the occurrence of remote appearances in court and make related case management system updates.
• Process requests for court transcripts and facilitate transmission of transcripts to requestors as needed.
• Support courtroom operations to ensure the proper use of electronic recording software and equipment.

Knowledge of:

• Basic mathematics
• Preparing and presenting reports and services usage information
• Principles and practices of record keeping
• Modern office methods, practices, filing methods and equipment
• Statistical record keeping and interpretation
• Policies, procedures, rules, and regulations specific to the courts
• Computer technology and the use of desktop computers
• Business English, including vocabulary, spelling, grammar, and punctuation
• Legal terminology

Ability to:

• Tactfully and courteously interact with the public, court employees, and judicial officers.
• Make decisions regarding procedural matters without immediate supervision.
• Perform challenging and complex coordination activities with speed and accuracy, with minimal supervision.
• Utilize computer technology, including desktop computer, and software applications, including word processing, spreadsheet applications, database and desktop publishing.
• Interpret and explain laws, rules, regulations, and procedures.
• Analyze data and information and present ideas effectively both orally and in writing.
• Work cooperatively with others while performing assigned duties.
• Maintain confidentiality.

Any combination of education, training and experience that would provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be: Experience: Two years of increasingly responsible clerical and/or administrative experience in a court environment or three years of professional clerical and/or administrative experience. Experience as a Court Clerk or equivalent position in a Superior Court is highly desirable. Education: Possession of a high school diploma or GED. Successful completion of the requirements for an Associate's Degree in public or business administration or a closely related field from an accredited college or university may be substituted for one year of the required experience.

The physical demands and work environment described below are representative of those an employee encounters while performing the essential functions of this position. However, reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Criminal History Requirement: Candidates are required to pass a criminal history background check. License Requirement: Possession of a valid California Class C driver's license may be required or the ability to provide alternate transportation that meets job requirements. Physical Requirements: The physical requirements described here are representative of those that must be met by an incumbent to successfully perform the essential functions of this classification. Personal mobility to work in various office settings, locations and in confined work spaces; manual dexterity to use computers and standard office equipment; ability to lift and carry items occasionally weighing up to twenty-five (25) pounds; pushing objects weighing up to 200 pounds and pulling objects weighing up to 100 pounds; physical ability to sit for extended periods of time; stoop, reach overhead, bend, crawl, climb stairs and occasionally climb ladders to access equipment; vision which can be corrected to a level sufficient to read hand-written, typed and computer generated information and data, as well as computer terminal displays; hearing and speech ability sufficient to enable communication by telephone and in person. Work Environment: While performing the responsibilities of this classification, the following work environment characteristics are representative of the environment an employee will encounter. Incumbents will perform work inside of buildings, in an office environment and in a controlled environmental facility, with little exposure to outdoor temperatures, dirt, or dust. The working conditions are typically quiet but may be loud at times at some locations and will require working alone or closely with others. The noise level and traffic level in the work environment are similar to a busy office. This role requires heavy use of a computer or laptop, including keyboard and mouse, and routine use of other standard office equipment. Travel to visit other branches within the county, or neighboring counties, and travel to attend professional meetings and trainings in and outside of the county may be required on a frequent basis. Normal court business hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. Projects, maintenance work, and other position duties which impact court operations may necessitate this position working beyond normal business hours or on the weekend. Alternate work shifts may occur.

This document is intended to describe the general nature and level of work performed by an incumbent assigned to this job classification. It is not intended to provide an exhaustive list of all duties and responsibilities of incumbents