Senior Staff Assistant - Rochester Institute of Technology : Job Details

9793BR

Position Title:

Senior Staff Assistant

Organization:

Center for Engagement and Student Success

Job Responsibilities:

Administrative and Programming support for events/programs

• Coordinate Director of CES calendar and schedule and other duties as assigned.

• Administrative support to the CES staff as requested.

• Support execution of Dean's List celebration (fall and spring) and CES graduation events.

• Assist in Programming support for AES's Summer Experience (weekend social programs, end of summer banquet, opening weekend, professional development series)

• Assist with the program welcome event and graduation dinners for Rochester City Scholars.

• Coordinate various program operations as requested (Resource Fairs, Open Houses, Retreats, etc.).

• Responsible for the coordination of signature CES events such as Pre-Orientation, Family Meetings, Commencement Farewell Reception, (Professional Development Series, Excursions, and Closing Banquet).

• CES Liaison to the divisional Marketing and Communications Team.

• Responsible for Center's social media and direct communication to CES students and partners in conjunction with the AES MARCOM team to ensure meeting brand and university guidelines.

Financial Support

• Manage purchasing process for Center in support of operating, programming, professional development and AES Summer Experience budgets. Responsible for logistical processing of all financial transactions to include; coordinating requests with internal/external vendors, billing representatives, warehouse managers and shippers.

• Maintain and monitor use of the department procurement card; Record all transactions in PNC with appropriate account numbers to ensure compliance with institutional protocols.

• Reconcile monthly procurement statement by verifying approved receipts to monthly statement and obtaining necessary signatures for certification.

• Develop and maintain protocols and paperwork for the dispersal of the gift funds under the Center (Rochester City Scholars Emergency Fund, General Fund, etc…)

Supervisor/Student Management

• Develop student position postings.

• Hire, train and manage student employees (approx.4-5 per semester). Create student employee work schedule. Utilize authority to release student employees who are not performing to Center standards.

• Manage and Direct students in the development and production of annual CES programs/events. Supervise the completion of projects.

• Execute Monthly 1:1s and Semester evaluations with student employees.

• Secure file management of Student Employee Records

Perform other duties as assigned or requested.

FLSA Category:

Non-exempt

Requisition Number:

9793BR

College/Division:

Access, Engagement, and Success

Required Application Documents:

Cover Letter, Curriculum Vitae or Resume

Employment Category:

Fulltime

Additional Details:

The hiring process for this position may require a criminal background check and/or motor vehicle records check. Any verbal or written offer made is contingent on satisfactory results, as determined by Human Resources. RIT does not discriminate. RIT promotes and values diversity, pluralism and inclusion in the work place. RIT provides equal opportunity to all qualified individuals and does not discriminate on the basis of race, color, creed, age, marital status, sex, gender, religion, sexual orientation, gender identity, gender expression, national origin, veteran status or disability in its hiring, admissions, educational programs and activities. RIT provides reasonable accommodations to applicants with disabilities under the Rehabilitation Act, the Americans with Disabilities Act, the New York Human Rights Law, or similar applicable law. If you need reasonable accommodation for any part of the application and hiring process, please contact the Human Resources office at 585-###-#### or email your request to [email protected] . Determinations on requests for reasonable accommodation will be made on a case-by-case basis.

Required Minimum Education Level:

Associates or Equivalent Experience

How To Apply:

In order to be considered for this position, you must apply for it at: . Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.

Wage Band ( :

114H

Required Qualifications:

Education/Experience Required:

• Associate Degree in a business- related field or equivalent experience.

• Two years in a business or higher education setting performing a range of administrative functions that include extensive event planning

• The ability to successfully manage a fast paced, dynamic office with demanding needs

Skills:

• Excellent customer service and interpersonal skills

• Written communication abilities including proofreading and document creation

• Knowledge and/or experience managing multiple student employees

• Ability to successfully demonstrate program creation through implementation skills

• Strong oral communication skills and customer focus, tact and diplomacy

• Problem solving abilities including the ability to manage multiple tasks/projects and adjust priorities in a fast-paced environment

• Ability to work with individuals at all organizational levels

• Understanding of RIT organizational structures, programs and policies

• Attention to detail in all responsibilities

• Flexibility and willingness to assume new tasks or special projects as requested.

Department/College Description:

The Division of Access, Engagement, and Success empowers and enriches the RIT Community through a range of comprehensive events, programs, and services that widen the windows of access and broaden the pathways to success. Through meaningful engagement, the division identifies gaps and creates opportunities for all to develop, flourish, and succeed..

By building a community centered on trust, the Center for Engagement and Student Success is committed to fostering a strong sense of belonging and supporting the overall success of all RIT students. Through coaching sessions, programs, and workshops, CES engages with students to help them thrive academically, personally, and professionally.

Shift:

Day

Work Location:

Hybrid — Remote/On-campus

Job Summary:

The Senior Staff Assistant for the Center for Engagement and Student Success (CES) serves as the point person in coordinating the Center's main programs and initiatives; offers program support for Divisional premier programs; manages financial transactions; and supervises student employees. This position reports directly to the Director of the Center. In this role, the Senior Staff Assistant will be responsible for the following:

• Responsible for the overall daily functions of the Center for Engagement and Student Success including but not limited to administrative office support, management of office operations, documentation of and coordination of processes related to financial transactions, and staff support. This position is supervised by the Director of the Center.

• This position works closely with students by supporting CES student services, programming initiatives, and student employee supervision

• The Senior Staff Specialist is responsible for providing administrative support to the CES team members along with budget coordination with the CES Director. The senior staff specialist will collaborate with the Financial Director for the Division of Access, Engagement, and Success.

Hourly/Salary Minimum:

16

Hourly/Salary Maximum:

25