Senior Project Manager - Vargas Associates : Job Details

Vargas Associates provides Interior Design and Facilities Project Management services to businesses and organizations in the Central and Western New York areas that seek to create new space or transform their existing space. We provide leadership in managing facilities renovation, furniture coordination and relocation projects. Our company delivers the upfront planning and logistics to define the project from inception and carry it through all design phases, construction and occupancy. We facilitate the process required to coordinate the details and assist the client with the decisions necessary to deliver a project that meets the functional needs of their organization and their customer requirements.

Our work is conducted in the Healthcare, K-12, Higher Education, Corporate and Municipal fields. Experience in these sectors is an important consideration for this position.

Summary

Project Managers are involved in the management of projects under the mentorship of both company principals. With time and experience, this position requires more independent project delivery including the coordination and oversight of extensive project details which include: Creation of project schedules, understanding key dependencies and contingency planning. Cost projections, budget tracking, and assessment of change orders. Team leadership skills, driving team roles and responsibilities, team and client communications. Creation of project implementation plans and the detailed tracking of the project team to follow the appropriate processes to deliver those plans. Ability to manage multiple projects at the same time is essential. As candidates in this position advance, familiarity with building infrastructure and processes associated with building renovation projects is necessary. Experience working with architects, engineers, construction contractors and associated suppliers is important. A wide degree of flexibility with type of assignments is expected. Willingness to learn new processes and project delivery methods is essential.

Responsibilities include the following:

• Meet with clients to gather project requirements
• Conduct physical inventories and create reports
• Create requirements spreadsheets; build scope of work documents
• Attend and/or facilitate weekly project meetings to lead the team in its objectives
• Build phasing and implementation plans
• Prepare and maintain project documentation (schedules, budgets, meeting notes, project files)
• Assist with creation of bid documentation
• Determine appropriate re-use of existing furnishings when applicable
• Coordinate re-use and assignment of existing client assets and/or secure quotations for new furniture and equipment
• Prepare communications to clients, vendors and end-users
• On-site coordination of physical relocations, reconfigurations and installations of furniture and equipment
• Interface with suppliers on quotations, order placement, delivery and installation
• Coordinate punch list and closeout phases
• Review RFI's and respond
• Prepare budgets and track spending
• Interface with contractors on schedules, change orders, and ongoing projects

Qualifications:

• Bachelor's Degree in Architecture, Engineering, Interior Design or another related field
• 10 or more years of experience in the field or in a related area or equivalent amount of education and experience in Project Management, Construction, or Move Management.
• Estimating and tracking personal work hours against project plan, for simultaneous projects.
• Experience working with teams of various disciplines and work styles.
• Intermediate level in Microsoft Word, Excel, Outlook; Proficiency in MS Project desired.
• Experience with AutoCAD, Revit Architecture, or Primavera P6 is a bonus
• Attention to detail and exceptional organization skills.
• Excellent interpersonal and written communication skills.
• Ability to work collaboratively with both staff and clients.
• Experience in a client-focused, fast-paced, project-based environment.

Other job requirements:

• Must have personal, dependable transportation to drive between client sites and project office.
• Travel will be required within Western and Central New York to administer projects. Occasional travel to downstate may be required.
• Ability to work effectively with all levels of company and client organizations, and with all personality types.
• This position requires the physical ability to hear, see, sit, stand, walk, kneel, crouch and reach a keyboard.
• Occasionally the need for substantial walking and standing over consecutive days.
• This position requires professional demeanor and business attire.
• Strong ability to build long-lasting, effective relationships with clients and vendors.

Competitive Benefits Package:

• Paid Holidays
• Paid Parking
• Company Cell Phone
• Health Savings Account
• Paid Sick and Vacation Time
• Life Insurance
• Health Care Insurance
• Short Term and Long Term Disability Insurance
• Hybrid Remote

This is a salary position and pays according to the experience and qualifications of the applicant and ability to meet the job requirements noted. Salary and bonus range: $78K – $90K.

We strive each day to enrich and improve the lives of people. This is our constant vision of excellence.