Senior Program Systems & Document Coordinator - Plexos Group, LLC : Job Details

The Senior Program Systems & Document Coordinator is a key contributor to the success of a complex water treatment program in Las Vegas, NM. This role combines advanced document control expertise with systems development support, ensuring that all program documentation and digital tools are accurate, efficient, and compliant. The ideal candidate brings a proactive mindset, deep organizational skills, and experience supporting large-scale infrastructure or environmental programs.

About Plexos Group:

Plexos Group is a leading program delivery and project management company. Our experienced subject matter experts streamline large-scale and complex projects funded by federal and other public and private sources. We design, staff, and manage all facets of programs across infrastructure, construction, education, housing, and healthcare. Since our founding in 2012, we've helped state and local governments, public agencies, school districts, and private stakeholders restore continuity and build resilience for the communities and constituents they serve.

Key Responsibilities:

Advanced Document Management

• Lead the development and enforcement of document control procedures and standards.
• Manage complex documentation workflows, including technical drawings, regulatory filings, and QA/QC records.
• Oversee version control, metadata tagging, and secure access protocols.

Systems Development Support

• Collaborate with senior systems engineers to support the implementation and optimization of project management tools.
• Maintain and enhance digital platforms used for tracking deliverables, schedules, and compliance.
• Provide training and support to team members on document and systems tools.

Program Coordination

• Serve as a liaison between project teams, consultants, and stakeholders for documentation and systems-related needs.
• Coordinate cross-functional meetings, track action items, and ensure timely follow-up.
• Assist in preparing high-level reports and dashboards for executive review.

Compliance & Quality Assurance

• Ensure all documentation meets regulatory, contractual, and internal quality standards.
• Support audits and inspections by maintaining audit-ready documentation.
• Identify and implement process improvements to enhance efficiency and accuracy.

Qualifications:

• Bachelor's degree in Information Systems, Environmental Engineering, Business Administration, or related field.
• 5+ years of experience in document control, systems support, or project coordination in infrastructure, utilities, or environmental sectors.
• Expertise in document management platforms (e.g., SharePoint, Aconex, Procore).
• Strong understanding of systems development life cycles and digital workflow tools.
• Excellent communication, problem-solving, and organizational skills.
• Experience with water treatment or public works programs is highly desirable

Plexos Group LLC is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment based on individual merit, skills, and performance, without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristics protected by law. Plexos Group is committed to providing a workplace environment free from discrimination and ensuring equal opportunity for all employees.