Senior Program Administrator - CIMS - Rochester Institute of Technology : Job Details

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Job SummaryThis Senior Program Administrator position is responsible for grant and contract administration as well as project management support for the applied research center (CIMS) at the Golisano Institute for Sustainability (GIS) at Rochester Institute of Technology. The position works directly with the GIS technical director, collaborating on strategic planning for the Center of Excellence in Advanced and Sustainable Manufacturing (COE-ASM), including development of the annual work plan and commercialization plan. The Senior Program Administrator works closely with COE-ASM, Industry 4.0 Transition Assistance and other program managers, supporting program-level planning and goal setting, and reports to the GIS technical director on progress toward achieving overall goals.

9511BRGolisano Institute for SustainabilityCIMS Administration & SupportJob SummaryThis Senior Program Administrator position is responsible for grant and contract administration as well as project management support for the applied research center (CIMS) at the Golisano Institute for Sustainability (GIS) at Rochester Institute of Technology. The position works directly with the GIS technical director, collaborating on strategic planning for the Center of Excellence in Advanced and Sustainable Manufacturing (COE-ASM), including development of the annual work plan and commercialization plan. The Senior Program Administrator works closely with COE-ASM, Industry 4.0 Transition Assistance and other program managers, supporting program-level planning and goal setting, and reports to the GIS technical director on progress toward achieving overall goals.To support continued growth of the applied research center and advance the GIS mission, this position identifies new funding opportunities in alignment with the GIS research thrusts, facilitates and guides staff on the development and preparation of sponsored research proposals, and contributes to writing these proposals. In addition, with support from the RIT/GIS administrative, sponsored research (SRS), and finance teams, the Senior Program Administrator is responsible for executing research grants and programs in accordance with contract requirements and RIT policies and procedures, and assists with the hiring process for GIS research staff resources. This position reports to the GIS Assistant Director for Program Administration and is a full-time, in-person position, Monday - Friday, at RIT's Rochester, NY campus.Job ResponsibilitiesStrategically support CIMS, including but not limited to:

• Contribute to strategic planning and implementing tactical methodologies for COE-ASM and other research programs; coordinate, plan with the technical director, and participate in COE-ASM Advisory Board meetings.
• Report to GIS technical director on the status and overall progress of assigned programs; coordinate and plan with the GIS technical director ways to achieve optimized beneficial outputs and associated metrics to NYS.
• Work with the technical director, program managers, and marketing team to determine the marketing strategy in support of the programs and work plan goals. Work with the marketing coordinator to ensure messaging accurately represents GIS/CIMS and its sponsor(s) and complies with contract requirements.
• Work with the program managers to develop program strategies and goals and objectives, and track progress to successfully deliver on contract deliverables and goals. Solve complex problems that may arise by taking a new perspective on existing solutions; exercise judgment based on the analysis of multiple sources of information.
• Stay abreast of relevant research, business trends, environmental initiatives, Dept. of Energy, NYSERDA, Dept. of Defense, and other relevant sponsoring agency focus and emphasis areas, etc. in support of strategic planning.

Working independently, with minimal guidance, administer assigned research programs, including but not limited to:

• Assist staff with preparation of scopes of work and budgets for industrial sponsors and for subawards/subcontracts with project partners. Review company project SOWs ensuring a sound project plan with regard to scope, schedule, and budget, as well as compliance with RIT, GIS, and sponsor requirements.
• Use critical thinking skills in the creation of and review of outputs; work with staff as needed to make corrections/modifications to ensure materials are accurate and reflect approved and appropriate messaging; ensure proper markings are included in compliance with RIT and contractual requirements.
• Assist project managers with review of final project technical reports, including inclusion of sponsor required acknowledgements and disclaimers; secure technical writer review, as needed.
• Write scopes of work and initiate POs for vendors, consultants, and partners
• Manage subawards, including tracking progress on work scope, schedule, budget, contract compliance, etc., and resolve issues that arise
• Develop, review, draft, and modify sponsored research contractual documents (e.g., grants, research agreements, non-disclosure agreements, contract amendments, subawards) using university-approved templates. For modifications and ad hoc requests, discern when SRS or office of legal affairs counsel/approval is required and facilitate their input and approvals.
• Lead the preparation and submission of progress reports to program sponsors, including writing content and reviewing inputs from others; ensure all contractually required reports are completed and submitted for all assigned sponsored research projects.
• Use best practices and knowledge of internal and external business issues to create new processes and procedures, as needed, and update existing to ensure consistent optimum program delivery.

Responsible for providing training, guidance, mentoring to other administrative/business operations staff. Share expertise with others. Review quality of work as needed. Build strategic relationships.

• Act as a resource and provide guidance to less experienced colleagues.
• Develop and maintain close working relationships with external sponsors, staff, program directors and managers, GIS senior staff, and counterparts in RIT SRS, SPA, procurement and other supporting departments.

Support Growth Of CIMS And Secure Additional Support For Its Work And Mission By Working With The Team To Secure Additional Funding

• Facilitate the organization and submission of proposals for external research funding, including handling administrative aspects of proposals, advising PIs on submission process and serving as liaison with RIT Sponsored Research Services
• Identify funding opportunities and assists in development of moderately to highly complex proposals, which includes ensuring cohesive, well-conceived, and well-written final proposals compliant with the RFP, assisting with budget development and review, and preparing required documents.
• Build and maintain relationships with strategic research partners; identify appropriate prospective partners for new projects and coordinate their participation on proposals.
• Assist leadership and staff with idea generation, project design and development, and assist in writing proposal narratives.
• Provide administrative leadership for proposals such as maintaining organized documentation of communication and decisions related to submission, effectively utilizing RIT's proposal management software (i.e. Novelution), and development of checklists and tools to ensure complete proposal packages and timely submission.

Required QualificationsMBA or other Master's degree in related field, plus a minimum of 7 years of related work experience OR Bachelor's degree in business administration or other related field with a minimum of 8 years related work experience is required.Skills

• At least 5 years of directly related experience with state and federal sponsored research program grants and contracts administration
• Experience reviewing and responding to sponsored research requests for proposals (RFPs) issued by state and/or federal agencies; research proposal writing experience; demonstrated success in securing sponsored research grants
• Experience developing project scopes of work, budgets, and schedules
• Experience with subawards and working with partner organizations
• Experience reviewing, drafting, and/or modifying sponsored research contractual documents (e.g., research agreements, non-disclosure agreements, subawards)
• Experience supporting research or managing programs

Preferred QualificationsEducation

• Experience supporting technical applied research
• MBA or MS preferred

Experience

• Strong general business aptitude
• Big picture, strategic thinker with the ability to set short-, mid- and long-term program goals, and develop actionable plans to meet them
• Very strong writing and editing skills
• Ability to function under limited supervision and effectively carry out CIMS business operations and proposal process independently
• Ability to resolve business issues that may arise in adherence with RIT policies
• Must be highly organized, with strong attention to detail
• Committed to top-quality, highly professional output
• Highly self-motivated; ability to work independently with limited direction
• Strong critical thinking skills
• Strong communication and interpersonal skills; must possess the ability to collaborate with multi-disciplinary internal teams and with external partners at all organizational levels
• Ability to work in a fast-paced, deadline driven environment, and handle multiple tasks simultaneously
• Strong project management skills
• Strong computer skills in MS Office Suite, ability to learn and effectively use various business software systems
• Ability to train, mentor, and serve as a resource to less experienced staff
• Professional demeanor; comfortable with direct communications with executive level collaborators, clients and sponsors

Department/College DescriptionThe Golisano Institute for Sustainability (GIS) is a leading sustainability research and education organization at Rochester Institute of Technology. GIS is made up of a diverse set of academic programs and applied research centers focused on the optimization of industrial systems to maximize material and energy efficiency while minimizing adverse environmental impacts. We work with partners in all areas of industry, government, and business to put technology and innovation to work for a sustainable future. The diverse perspectives we bring to a project or problem reflect our broad expertise across industries and the many partnerships we've formed with forward-thinking corporations, government agencies, and research organizations over the last 30 years.Our six industry-facing applied research centers focus on sustainable manufacturing, energy, transportation, and buildings. They work to develop advanced technologies, sustainable industrial processes and practices, and data-informed policy recommendations. Each year, about 100+ companies, governments, and other organizations engage GIS's research centers on a variety of projects to solve technical problems, innovate products or processes, research manufacturing technologies, reduce their environmental footprint, or commercialize a new technology. Research center projects are led by full-time professional staff with significant industry experience.Minimum QualificationsMBA or other Master's degree in related field, plus a minimum of 7 years of related work experience OR Bachelor's degree in business administration or other related field with a minimum of 8 years related work experience is required.Professional AreaEmployment Category: FulltimeStaff Job Function: Wage Band: $60200 - $100800Hourly/Salary Minimum: $60200Hourly/Salary Maximum: $100800How To ApplyIn order to be considered for this position, you must apply for it at: Click the link for search openings and in the keyword search field, enter the title of the position or the BR number.The direct link to this posting can be found here: Additional DetailsRochester Institute of Technology, the 10th largest private university in the U.S., is among the world's leading technological universities. Its 18,000 undergraduate and graduate students from all 50 states and more than 100 countries are enrolled in over 200 academic programs, including 7 interdisciplinary Ph.D. programs. A pioneer in experiential education, RIT was the first to offer undergraduate degree programs in biotechnology, information technology, software engineering, and microelectronic engineering. As home to the National Technical Institute for the Deaf, the university offers unparalleled academic opportunities and services for the deaf and hard-of-hearing. Founded in 1829, RIT has 115,000 alumni throughout the United States and around the world. RIT has been named by the Chronicle of Higher Education as one of the “Great Colleges to Work For.” RIT is a National Science Foundation ADVANCE Institutional Transformation site, and is responsive to the needs of dual-career couples through the Upstate NY Higher Education Recruitment Consortium. For more information, visit www.rit.edu/overview/rankings-and-recognition and www.rit.edu.As a member of the RIT community employees receive a well-balanced benefits package that offers a variety of choices and access to additional employment advantages. These benefits, combined with an employee's pay, provide a total compensation package that can be tailored to meet your needs. More on RIT's Benefits, Health & Wellness program can be found at: RIT does not discriminate. RIT is an equal opportunity employer that promotes and values diversity, pluralism, and inclusion. For more information or inquiries, please visit RIT/TitleIX or the U.S. Department of Education at ED.GovHourly/Salary Minimum: 60200Hourly/Salary Maximum:100800Copyright 2025 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agencyjeid-63bc68bbe840a247bfd86d919e0e321e

Seniority level

• Seniority levelEntry level

Employment type

• Employment typeFull-time

Job function

• Job functionInformation Technology
• IndustriesHigher Education

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