Senior Executive Assistant Corporate Compliance - ChristianaCare : Job Details

Do you want to work at one of the Top 100 Hospitals in the nation? We are guided by our values of Love and Excellence and are passionate about delivering health, not just health care. Come join us at ChristianaCare!

Christiana Care is looking for a full-time Senior Executive Assistant to provide administrative support for the SVP Chief Compliance and Privacy Officer and Internal Audit Executive to maximize their effectiveness and efficiency; supports executive with strategic system-wide functions and programs. The position requires an independent thinker and leader who has the ability to function effectively in a rapidly growing and changing environment.

ChristianaCare is a nonprofit health system with a mission of service. We believe that the key to providing truly excellent health care is to partner with our patients and their families, building a system of care that is effective, affordable, and valuable to everyone who is touched by it.

Knowledge, Skill, and Ability Requirements:

• High emotional intelligence
• Excellent interpersonal skills
• Management of highly confidential information
• High level of organizational skill in office management
• Excellent writing ability
• Collegial work style
• Excellent diplomatic skills and ability to be discreet; excellent judgment
• Self-starter personality; able to function with minimal direction
• Capacity to work in fast-paced environment
• Respond appropriately to sensitive and sometimes controversial matters
• Skill in the use of Microsoft Office software.
• Skill in use of internet search engines.
• Skill maintaining accurate filing systems.

Principal duties and responsibilities:

• Provides administrative support for the SVP Chief Compliance and Privacy Officer and Internal Audit Executive. This includes scheduling meetings, preparing agendas, preparing minutes, managing calendars, preparing correspondence, making travel arrangements, and helping the various teams reporting to the SVP Chief Compliance and Privacy Officer and Internal Audit Executive run effectively and efficiently. The position must be proficient in MS tools, including MS Teams technologies to ensure effective communication.
• Provides administrative support for the Accounting and Treasury Departments. This includes preparing credit applications for vendors, assisting with unclaimed property correspondence, processing invoices, coordinating signatures for bank and investment paperwork, and handling catering requests.
• Responds to e-mail requests promptly and courteously from both internal and external parties.
• Works closely with the other executive assistants for seamless coverage and support for the Office of Compliance and Privacy leadership.
• Help to reconcile credit card statements monthly.
• Researches and completes special projects/assignments as required.
• Prioritizes and follows up on incoming issues; determines appropriate course of action, referral, or response.
• Maintains supply inventory, ordering and updating as needed.
• Always maintains confidentiality.
• Performs other related duties, as required.

Hours: Day Shift

Education and experience requirements:

Completion of a business college program in Business Administration, Office Administration, Liberal Arts, Human Services, or a related field.

Five years administrative experience, preferably supporting a senior level executive.

An equivalent combination of education and experience may be substituted.

About ChristianaCare

ChristianaCare was recognized as one of America's 100 Best Hospitals by Healthgrades, selected as one of the Most Wired Hospitals in the US by the American Hospital Association, and ranked by US News & World Report as the #3 'Best Hospital' in the Philadelphia region out of more than 90 hospitals. To learn more click on this link

ChristianaCare Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.