Senior Administrative Coordinator - Global Procurement - Regeneron : Job Details

We are looking for a Senior Administrative Coordinator who will primarily support the Senior Leadership Team within the Global Procurement organization. The role will be responsible for advanced calendar management, travel and all associated logistics to ensure Procurement leaders & teams can effectively carry out their high level business objectives. Given the business need, the incumbent will coordinate with SVP staff and team members as needed; and will play a key role in coordinating staff efforts within the department. This role demands superior client support & service skills in a highly proactive, professional, collaborative and efficient manner.

The role requires 4 days/week onsite, based at our Corporate offices in Sleepy Hollow, NY. This is not open to fully remote-based work arrangements.

A typical day might include:

• Proactively manages team calendars using a thorough understanding of department and leadership priorities. Anticipate the needs of leaders and teams in order to manage and problem solve all logistics with a larger scope and greater impact, if conflicts or updates occur.
• Fully responsible for logistics/execution of SLT's meetings in efforts with other Administrative staff and resources. May act as point person to gather agenda items and may collect slides from multiple individuals in order to provide a complete slide deck and materials for meetings/events.
• Handles travel and expense reports for their clients, assists guests with travel, etc. where applicable.
• Applying an advanced knowledge of policies, procedures and resources and acting as a point person for leader(s)/department(s) taking the lead to raise potential continuous improvement efforts to current processes.
• Actively manages department contact lists/org charts. Proactively manages and updates content on department SharePoint sites and/or internal pages.
• Anticipate and make recommendations for catering meetings and events.
• Proactively works with other administrative coordinators to ensure coverage and continuity.

This role may be for you if you are:

• Highly collaborative within the department(s) of support as well as being sought out by peers cross-functionally. Skillful written and verbal communication skills are essential; ability to interact across all levels of employees and management while maintaining confidentiality. Demonstrated organizational knowledge and ability to understand department and leader priorities while potentially supporting groups with increasingly complex responsibilities.
• Highly independent and shows advanced judgment and problem-solving skills. Comfortable leading projects. Ability to coordinate team members cross-functionally.
• A quick learner, and can cope and make good decisions despite change and ambiguity; skillfully handling risk and uncertainty with composure and can shift gears with ease.
• Comfortable working with all levels in the organization including senior managers. Understands how senior leaders think and what they expect.

To be qualified for this position, Associates or BA preferred; 8+ years administrative experience with 4 years of Procurement or Related business function industry experience. Experience within the biotech, academia, biopharma or pharmaceutical companies and for executive management is preferred. The ideal candidate is proficient knowledge and proficiency in MS Office, SharePoint, Concur and Microsoft Teams teleconference systems with the ability to assist with more advanced troubleshooting.

Does this sound like you? Apply now to take your first step towards living the Regeneron Way! We have an inclusive and diverse culture that provides comprehensive benefits, which often include (depending on location) health and wellness programs, fitness centers, equity awards, annual bonuses, and paid time off for eligible employees at all levels!

Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or parental status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. The Company will also provide reasonable accommodation to the known disabilities or chronic illnesses of an otherwise qualified applicant for employment, unless the accommodation would impose undue hardship on the operation of the Company's business.

For roles in which the hired candidate will be working in the U.S., the salary ranges provided are shown in accordance with U.S. law and apply to U.S.-based positions. For roles which will be based in Japan and/or Canada, the salary ranges are shown in accordance with the applicable local law and currency. If you are outside the U.S, Japan or Canada, please speak with your recruiter about salaries and benefits in your location.

Please note that certain background checks will form part of the recruitment process. Background checks will be conducted in accordance with the law of the country where the position is based, including the type of background checks conducted. The purpose of carrying out such checks is for Regeneron to verify certain information regarding a candidate prior to the commencement of employment such as identity, right to work, educational qualifications etc.

Salary Range (hourly): $33.32 - $52.16