Senior Administrative Assistant- ABSB - Harris-Stowe State University : Job Details

Harris-Stowe State University is a historically Black institution (HBCU) located in the heart of vibrant mid-town St. Louis, Missouri. Harris-Stowe's beautiful campus is minutes from the renowned Gateway Arch, St. Louis Zoo, St. Louis Art and History Museums, Forest Park, and other cultural and educational institutions. Harris-Stowe's diverse faculty and staff provide a wide range of academic programs to one of the St. Louis region's most culturally diverse student bodies. Job Summary The Senior Administrative Assistant is a key member of the Anheuser-Busch School of Business at Harris-Stowe State University, supporting its mission to deliver exceptional business education and drive institutional impact. As the primary point of contact for internal and external stakeholders, this role requires a high level of professionalism, adaptability, and strategic administrative support in a dynamic and fast-paced environment. The Senior Administrative Assistant ensures operational excellence through effective coordination, communication, and execution of administrative and customer service functions. Essential Responsibilities

• Serve as the primary liaison between the School of Business and diverse constituencies including students, faculty, staff, alumni, industry partners, and community stakeholders.
• Manage the Dean's calendar, ensuring alignment with strategic priorities and anticipating scheduling needs.
• Coordinate and execute high-profile events, meetings, and special projects that advance the School's visibility and impact.
• Monitor and manage the School's budget and office expenditures; prepare accurate and timely financial reports and recommend cost-effective solutions.
• Oversee and streamline travel arrangements, contracts, and reimbursements for faculty and leadership.
• Draft, edit, and prepare high-quality correspondence, reports, presentations, and proposals that reflect the School's standards of excellence.
• Develop and maintain systems for tracking key projects, deliverables, and milestones to support the School's goals.
• Provide first-line support for student inquiries and concerns, fostering a welcoming and solutions-oriented experience.
• Identify opportunities to enhance administrative processes, implement efficiency improvements, and leverage technology to support office operations.

Minimum Qualifications

• Post-secondary education required; Bachelor's degree strongly preferred.
• Minimum of three years of progressive administrative experience, preferably in higher education or a comparable fast-paced environment.
• Demonstrated experience in project coordination, event planning, and budget management.

Knowledge, Skills, and Abilities

• Proven ability to work independently, exercise sound judgment, and manage competing priorities with discretion and professionalism.
• Exceptional interpersonal and communication skills, with a customer service mindset and the ability to build relationships across diverse audiences.
• Strong analytical, organizational, and problem-solving abilities with a proactive approach to challenges.
• High level of proficiency with office technology and software including Microsoft Office Suite, collaborative platforms, and virtual meeting tools.
• Capacity to lead from within by setting a positive tone, modeling a growth mindset, and incorporating feedback to improve performance.

Leadership Expectations

• Design and maintain a service-centered front office that reflects the School's commitment to excellence and enhances the customer experience in-person, electronically, and by phone.
• Develop and implement actionable plans with measurable objectives to optimize administrative operations.
• Launch and sustain a calendar-based communication plan to ensure timely, consistent, and professional correspondence.
• Anticipate needs, resolve challenges proactively, and contribute to a culture of continuous improvement.

Physical Requirements

• Ability to sit, stand, walk, and use hands for extended periods; occasionally lift or move up to 25 pounds.

Work Environment

• Office-based, professional setting.

Please No Phone Calls Due to the large number of applications submitted and the high volume of applicant inquiries we receive regarding the status of applications, we are unable to accept phone calls or walk-in inquiries regarding applicant status. Only those candidates selected for interviews will be contacted. EOE Statement Harris-Stowe State University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status. The above statements are intended to describe the general nature and level of work being performed and assigned for this position. This is not an exhaustive list, nor is it limited to all duties and responsibilities associated with the position. HSSU management reserves the right to amend and change the responsibilities to meet business and organizational needs as necessary.