SECRETARY - State of Illinois : Job Details

Job Requisition ID: 48818Closing Date: 09/10/2025​Agency: Department of Children and Family ServicesClass Title: OFFICE COORDINATOR - 30025Skill Option: KeyboardingBilingual Option: NoneSalary: Anticipated Starting Salary $4128/month; Full Salary Range $4128-$5450/monthJob Type: SalariedCategory: Full TimeCounty: SangamonNumber of Vacancies: 1Bargaining Unit Code: RC014 Clerical Employees, AFSCMEMerit Comp Code:This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.Why Work for Illinois?Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger—something that touches the lives of every person who calls Illinois home.No matter what state career you're looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.Position OverviewThe Illinois Department of Children and Family Services is seeking an organized, professional, and energetic individual to serve as Secretary. Under direction, this position will perform technical, administrative secretarial, and office support functions for the Property Control Manager. The position will conduct special inventory projects and studies and provide general office support for staff. The position will also travel to various work sites to assist with physical inventory. This position provides a great opportunity for someone who is detail oriented and interested in playing a supporting role in the Department's operations. DCFS offers a competitive compensation plan, excellent benefits, and a pension program. The ideal candidate for this position will have excellent organizational skills and strong communication skills. We invite you to join our innovative team to help make a positive difference in the lives of the children and families of Illinois.Essential FunctionsServes as Secretary and assistant to the Property Control ManagerPrepares and keyboards a variety of confidential correspondence to agency staff, clients, professionals, and community agencies outside the Department for purposes of information and clarification of DCFS rules and proceduresSchedules appointments for administrative staff with supervisory staffServes as timekeeperReceives, sorts, and reads incoming mail, making notations if neededFunctions in the absence of other administrator's assistantPerforms other duties as required or assigned which are reasonably within the scope of the duties enumerated aboveMinimum QualificationsRequires knowledge, skill, and mental development equivalent to two years of secretarial/business college OR completion of high school and two years of related office experience OR two years of independent business experienceRequires ability to keyboard accurately at 30 wpmPreferred Qualifications2 years of experience in an office setting applying knowledge of office practices, procedures, and programs2 years of experience in an office setting applying knowledge of composition, grammar, spelling, and punctuation2 years of experience in an office setting applying working knowledge of the logic of computer programs2 years of experience in an office setting applying the ability to operate commonly used manual and automated office equipment and performing routine maintenanceConditions of EmploymentRequires ability to pass a background checkRequires possession of a valid driver's license and ability to travelAll conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.About the AgencyDCFS is deeply committed to the welfare and protection of children. Our goal is to protect children by strengthening and supporting families. In every effort, from receiving hotline calls to reaching family reunification or foster care and adoption, children and families are our focus.Work Hours: Monday-Friday 8:30am-5:00pmWork Location: 406 E Monroe St, Springfield, Illinois, 62701Agency Contact: Lily KoehlEmail: [email protected] Group: Office & Administrative SupportPUC#: 90693175This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).APPLICATION INSTRUCTIONSUse the “Apply” button at the top right or bottom right of this posting to begin the application process.If you are not already signed in, you will be prompted to do so.State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.If you have questions about how to apply, please see the following resources:State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job AidNon-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:...@[email protected]