School Secretary - Office Clerk III 2025/26 - NY Staffing : Job Details

There is an immediate opening for School Secretary at East Irondequoit Middle School. This is a competitive Civil Service position. A Civil Service title of School Secretary or Office Clerk III or eligible for School Secretary or Office Clerk III is preferred. This is a 12 month, 8 hour per day position.

Responsibilities include but are not limited to the following:

• Prepares correspondence, memoranda, reports, minutes and proceedings of meetings, conferences, and other material relating to the school
• Compiles data for inclusion in tentative budget estimates for reports, etc., under administrator's direction
• Reads and routes supervisor's mail -- handling items/inquiries when possible and referring those items that can be delegated
• Locates and attaches appropriate information to correspondence to be answered by employer
• Proofreads typewritten materials for sense, and consistency as well as for spelling, grammar and punctuation
• Schedules conferences, meetings ensuring all parties are contacted and any scheduling conflicts resolved
• Maintains and establishes confidential files and general office files
• Acts as receptionist for administrator, greeting visitors and scheduling appointments
• Orders supplies and materials for use of section
• Schedules use of district facilities
• Checks, codes and processes requisitions, claim vouchers, bills
• Operates standard office equipment
• Completes other duties as assigned

Job Qualifications:

• Civil Service title of School Secretary or other appropriate Competitive Civil Service title 3-5 years office secretarial experience or office management experience
• Alternative to the above which the district may find appropriate, acceptable and equivalent: Monroe County Civil Service Title as Office Clerk 3 or eligible for the title 2-5 years office secretarial experience or office management experience

Application Deadline: 08/22/2025

Civil Service Title: School Secretary - Office Clerk III

Job Number: School Secretary - Office Clerk III 2025/26