Scanning Associate - Jobscience : Job Details

We are seeking a detail-oriented and experienced Office Services Associate to join our team, supporting reprographics and scanning functions at a prestigious corporate legal firm. The ideal candidate will have a strong background in copy/reprographics services, with a focus on document preparation, scanning, and quality control. The role requires excellent organizational skills, accuracy, and the ability to manage high-volume projects in a fast-paced legal environment. Pay Range: $21-$23/hr. Key Responsibilities:

• Prepare documents for scanning by removing staples, binder clips, and other bindings, as well as inserting slip sheets as necessary.
• Operate high-speed scanning equipment to batch scan large volumes of documents.
• Utilize Optical Character Recognition (OCR) software to ensure the accuracy and searchability of scanned documents.
• Perform data entry for scanned files, ensuring all necessary information is captured and accurately recorded.
• Conduct quality control checks to ensure that all scanned documents meet required standards for accuracy and clarity.
• Support batch printing, copying, and document management tasks as needed.
• Collaborate with legal teams to ensure timely and accurate delivery of scanned documents and files.
• Maintain organization and filing systems for digital and physical documents.
• Follow established protocols for handling confidential legal documents, ensuring compliance with client standards and privacy policies.

Qualifications:

• 2+ years of experience in copy/reprographics services, with a focus on scanning and document preparation.
• Familiarity with scanning processes, batch printing, and OCR software.
• Experience in prepping documents for scanning (removing staples, binder clips, organizing pages, etc.).
• Strong attention to detail with a commitment to accuracy and quality control.
• Proficiency in data entry and maintaining digital filing systems.
• Previous experience in a corporate or legal environment is preferred.
• Ability to manage multiple tasks and meet deadlines in a fast-paced, high-volume setting.
• Strong communication skills and the ability to work effectively with legal teams and office personnel.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic familiarity with reprographics/scanning software.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, origin, disability, or military status. Internal candidates only: The compensation outlined is applicable for candidates who fully meet the qualifications of the role based on their education and experience. If Forrest Solutions selects an internal candidate who does not meet all requirements, the position title, structure, and compensation may be adjusted accordingly.